Filming and Photography
Harvard Medical School has a long tradition of working with members of the news media to help improve the public understanding of biomedical science, elevate the public discourse on matters of scientific importance and help increase public engagement in the scientific enterprise.
Requests by journalists, photographers, film and television crews to capture footage anywhere on campus are evaluated on a case-by-case basis and in alignment with Harvard University's policies on photography and filming on campus.
We make efforts to accommodate the news media’s needs and provide reasonable access, within limits. However, our priority remains ensuring that the work of faculty, staff, and students is not disrupted by media presence.
The project must be a legitimate news endeavor carried out by a journalist or a news crew working for a media outlet or by an independent production company working on behalf of a news program or a streaming platform. The project’s primary goal must be to inform and educate the public on matters of medicine, health, biomedical science and should be consistent with the school's mission, vision and values. The school will not engage in on-spec projects that are in the early development, pitching stages without a clear commitment from a distributor or a streamer.
When we do grant permission to film on campus, we do so with the following stipulations:
- Harvard Medical School security should be notified in advance of any media crew’s arrival.
- Harvard Medical School, in alignment with policies set forth by Harvard Public Affairs and Communications and the Harvard Trademark Program, requires that all film crews sign Harvard’s standard location agreement to film on our campus. HMS does not sign third-party location agreements.
- Harvard Medical School faculty, and staff may terminate any interviews and/or filming if the crew interferes with the workflow or infringes upon the privacy or safety of faculty, staff and students.
- Faculty and staff can choose to opt out of filming at any time.
- Media crews are prohibited from filming any students without their written consent.
- Media crews using recording video or audio recording equipment must be escorted at all times by a representative of the medical school.
- To avoid disrupting scientific experiments and avoid contamination, videographers, photographers, sound technicians and other crew members are prohibited from touching any lab equipment.
- Media crews are urged to use minimal equipment and small-size cameras whenever possible.
- Media crews are urged to make every attempt to obtain needed footage and interviews in the most expeditious manner in order to minimize disruption to Harvard Medical School faculty and staff and interference with workflow.
- Documentary crews planning to spend extensive time (more than half hour) filming on campus must present a certificate of liability coverage ahead of time.
Note: The above stipulations are intended for one-time, episodic news-gathering activities. Long-term news-gathering projects (i.e., series, long-form documentaries) that involve multiple return visits by the crew or prolonged news presence on campus may require a separate memorandum of understanding (MOU) that specifies the conditions and parameters of the specific project.