A Guide to Life at Vanderbilt Hall
Facilities and Services
- Maintenance and Repairs
- Helpful Telephone Numbers
- Mail Service, Package Delivery and Mail Forwarding
- Crimson Cash
- Trash Disposal and Recycling
- Telephone Service/MobileSphere Communications
- Student Computing
- Laundry Facilities
- Student Storage Room
- Student Kitchens
- Piano and Music Rooms
- Athletic Facility and Athletic Guest Privileges
- Parking for Medical and Dental Students
- Walking Escort Service
- Commuter Taxi Escort Service
- Shuttle Bus
- Longwood Campus Off-Campus Housing Office
- University Health Services
- Student Affairs in Vanderbilt Hall
- Function Rooms in Vanderbilt Hall
- Joseph B. Martin Student Lounge
- The Deanery Lounge and Patio
- The Faculty Club Dining Room
- The Oliver Wendell Holmes Library
- The Perry Culver Lounge
- Meditation and Prayer Room
- Muslim Prayer Room
- Student Kitchen Operations
- Other Student Lounges and TV Room
For general maintenance and repair orders, including heating, plumbing, electrical, carpentry, lighting, custodial, broken laundry equipment, pest control, and other building-related issues, please call the Business Office at 617-432-1629. For non-medical, non-urgent emergencies or after-hours maintenance issues that require immediate attention, please call the front desk security officer at 617-432-1687. All requests for maintenance and repairs must be made through these two numbers.
|Harvard University Police||617-432-1212|
|Vanderbilt Front Desk Security||617-432-1687|
|Resident Counselor for Student Affairs||617-432-1980|
|Vanderbilt Business Office||617-432-1629|
|Vanderbilt Athletic Director||617-432-1942|
|Vanderbilt Voice Paging||617-432-1687|
|Commuter Taxi Escort Service||617-432-1687|
|Walking Escort Service||617-432-1687|
|University Health Services (Longwood Campus)||617-432-1370|
|University Health Services (Urgent Care/Cambridge)||617-495-5711|
|Longwood Campus Security||617-432-1379|
|Longwood Campus ID Office||617-432-0389|
|Longwood Campus Parking Office||617-432-1111|
|Longwood Campus Mail Room||617-432-1513|
|Special Event Permits, Police Details, and Information||617-432-2020|
|The Atrium Cafe (TMEC Atrium)||617-432-4875|
|Courtyard Cafe (Warren Alpert)||617-432-6337|
|Sebastian's (Kresge Cafeteria, HSPH)||617-432-1045|
|Elements (New Research Building)||617-432-6169|
|Financial Aid (HMS)||617-432-1575|
|Health Insurance (HUGHP)||617-495-2008|
|Student Term Bill Office||617-495-2739|
|Student Telephone Directory Listings||617-493-1000|
|Environmental Health and Safety Office||617-432-1720|
The Harvard Longwood Campus Mail Room provides mail service to Vanderbilt Hall residents. It is located at 200 Longwood Avenue. The mail is picked up Monday through Friday from the Fenway Post Office at 1313 Boylston Street (617-375-9666). Mailroom personnel deliver it to the Vanderbilt Hall student mailboxes the same day. Each resident has a locked mailbox in the front lobby of Vanderbilt Hall. Letters sent through the US Postal Service that fit into the Vanderbilt mailbox are delivered weekdays (excluding holidays) between 7:00 a.m. and 11:00 a.m. There is a U.S. mailbox near the front door for students’ outgoing mail. U.S. Post Offices are located in Coolidge Corner at 1295 Beacon Street (800-275-8777) and Mission Hill at 1575 Tremont Street (800-275-8777).
Letters sent via U.S. Mail
Letters sent through the US Postal Service that will fit into the student’s Vanderbilt mailbox must be addressed as follows:
Vanderbilt Hall (Resident's Assigned Mailbox Number)
107 Avenue Louis Pasteur
Boston, MA 02115-5750
Packages, large parcels, and deliveries that require a signature are delivered to the HIM/NRB receiving area located at 77 Avenue Louis Pasteur. Students may pick up packages at the receiving area weekdays (excluding holidays) from 7:30 a.m. to 9:00 a.m. and from 4:00 p.m. to 6:00 p.m. Directions and a map to the package pick-up location are posted in the Vanderbilt lobby. A Package Claim Check will be placed in the resident’s mailbox by 3 p.m. the day the package is received, provided it has arrived before 1 p.m. Claim checks for packages received after 1 p.m. will be placed in the resident’s mailbox on the following business day. Students expecting urgent and/or overnight afternoon deliveries should contact the Receiving Department only if they have not received a claim check by 3 p.m. Students unable to receive packages during posted hours may authorize another individual to receive the package for them. Deliveries are only received for current residents. Due to limited space, packages must be picked up during designated hours upon receipt of the claim check. Unclaimed packages may be returned to sender after 10 business days. The telephone number for package delivery inquiries is 617-432-8321.
Packages, large parcels, or items ordered online must be addressed as follows:
Vanderbilt Mail Center (Resident's Assigned Mailbox Number)
77 Avenue Louis Pasteur
Boston, MA 02115-5750
PLEASE REMEMBER, MAIL AND PACKAGES FOR RESIDENTS MUST BE ADDRESSED TO THEIR BOX NUMBER, NOT THEIR ROOM NUMBER.
U.S. postal regulations prevent the U.S. Post Office from forwarding mail for university residence halls and dormitories. This includes Vanderbilt Hall. Harvard students who wish to have their mail forwarded after moving out must log on to the Harvard Student Mail Forwarding Web site http://www.uos.harvard.edu/smfc to update their address. Students may use their Harvard IDs for access to the system. Call the Student Mail Forwarding Office at 617-496-4290 with questions regarding mail forwarding. Forwarding will start on the student’s scheduled move-out date unless an earlier start date is requested. Harvard Medical and Dental students must provide their registrars with their new address. Students who will be away for several months but are not moving out, must also notify the Vanderbilt Business Office (in addition to completing the online form) in order to have their mail forwarded. Visiting scholars who wish to have their mail forwarded but do not have a Harvard Student ID may do so for a nominal fee. They may contact the Vanderbilt Hall Business Office at 617-432-1629 for details.
Crimson Cash is a declining balance debit account accessed through your Harvard ID. No sign-up is required. Students automatically have an account once they receive their Harvard ID card. Visiting Scholars will be issued a special Crimson Cash Card upon check-in.
Students enrolled at the Harvard Medical School (HMS), the Harvard School of Dental Medicine, and HMS graduate students receive a 20% subsidy from HMS for food purchased at one of the four on-campus food service locations when they use Crimson Cash. These include the Atrium Cafe´ in the Tosteson Medical Education Center Atrium, the Courtyard Cafe´ in the Warren Alpert Building, Elements in the New Research Building, and Sebastian’s in the Kresge Cafeteria at the School of Public Health. Food service hours are posted at each location.
Students may add value to their Crimson Cash account by:
- Credit Card. Students may call 617-496-6600 or go online at www.cash.harvard.edu.
- Cash. Students may go to the VTS (value transfer station) located in the Kresge Cafeteria at the School of Public Health and apply value to their account with cash.
When students buy food, they must inform the cashier that they have a "student subsidized account." The cashier will then slide the student's card through the card reader at the register, deduct the purchase (including the 20% discount if eligible), and provide the student with a display of his/her remaining balance.
Crimson Cash is also accepted for Athletic Facility guest passes and at the four laundry facilities located throughout the building in rooms 212A, 312A, 412A, and 044 (basement).
Crimson Cash accounts are not transferable and refunds are only permitted upon graduation or withdrawal. If you lose your Student ID card, report it immediately to the ID Office (617-432-0389) and your money will be secure and immediately available when you receive a replacement card. You must also report lost ID cards to the Registrar's Office at 617-432-1515
Trash closets are located throughout the building for rubbish disposal. There are also garbage cans in the student kitchens. Residents are to dispose of trash by putting it in these designated locations NOT in the hallways. Please leave a note of warning on trash known to contain broken glass to avoid injury to the cleaning crew. Needles and syringes are to be collected in medical “sharps” boxes as provided by the health care provider, or alternatively, in puncture-proof, wide-mouth plastic jugs with threaded caps (for example, laundry detergent bottles). Discarded personal furniture or appliances must be brought directly to the dumpster with prior permission from the Business Office.
Vanderbilt Hall residents together with the Student Council have developed and maintained an active recycling program. Recycling is voluntary in Vanderbilt Hall but strongly encouraged. Residents should bring all of their recyclables to the designated areas in the building. Materials should be sorted into trash, mixed paper, and commingled container receptacles.
Mixed paper includes newspapers, magazines, phone books, white and colored office paper, junk mail with window envelopes, and flattened cardboard. The mixed paper container should not contain food wrappers, tissues, cups, pizza boxes, plastic wrappers, or trash.
Commingled containers include cans, jars, and bottles made of glass, metal, or plastic. All caps and lids should be discarded, and containers should be rinsed and dried before they are deposited in the containers.
Telephone service, provided by MobileSphere Communications, is available for a monthly fee. . Each bedroom is equipped with a telephone jack, and students are responsible for providing their own telephones. To activate your dial tone and optional voice mail, go to the MobileSphere Web site http://www.uis.harvard.edu/student_telecom/ or call MobileSphere at 1-888-828-5236 (call 6-8100 on the house phone). Dial tone is typically activated within 5 business days from date of order. To ensure your line is working when you arrive, we recommend ordering service prior to your arrival. MobileSphere also administers the billing for telephone service. If you have questions regarding student phone service, please call MobileSphere Communications at 1-888-826-5236.
There is also a voice paging service that operates in the Residence Hall between the hours of 8:00 a.m. and 11:00 p.m. The number for paging is 617-432-1687.
Access to the HMS Computer Network
An active Ethernet connection is available in each bedroom. The active Ethernet jack is normally located on the lower left port of the jack plate. You need to use a CAT5e or CAT6 cable. If you experience any problems with your Ethernet connection to the HMS network, please call the Student Computing Support Desk at 617-432-2000 (call 2-2000 on the house phone) or e-mail Student Computing Support at email@example.com. Visit the Student Computing Support Site at http://studentcomputing.med.harvard.edu/vandy.asp for more information.
Wireless Access to the HMS Network
All areas in the Vanderbilt Hall living space have wireless access. Vanderbilt residents who are eligible for an eCommons/MyCourses account can access the HMS Private wireless network using their eCommons username and case-sensitive password. Visiting students and scholars can access the general internet using the HMS Public wireless network through the internet browser of their choice. HMS Public is designed for HMS guest users and is not encrypted. If you have questions, please call 617-432-2000 (call 2-2000 on the house phone) or email Student Computing Support at firstname.lastname@example.org. Visit the Student Support site at http://studentcomputing.med.harvard.edu/wireless.asp for more information.
P2P (Peer-to-Peer) Application Policy
Harvard Medical School does not allow P2P software usage on the wired and wireless HMS network. (Examples of P2P applications are Morpheus, LimeWire, BitTorrent, eMule, eDonkey, AIM and ICQ for file sharing, and others in this category.) Vanderbilt residents using P2P applications will be blocked from or have limited access to the wired and/or wireless HMS network. See the Digital Millennium Copyright Act Compliance at Harvard University at http://www.dmca.harvard.edu/dmca_overview.php for more information.
Note: Vanderbilt residents who must use BitTorrent for legitimate research and academic purposes may request an exception to this policy by e-mailing their request and academic reasons to the Student Computing Support Desk at email@example.com. Exceptions may be granted upon the approval of the HMS IT Client Services Group Director and the Information Security Officer. There are no exceptions for other types of P2P software usage.
Student Computer Room
The Student Computer Room is located in Vanderbilt Room 302B. It is equipped with four Windows-based workstations and is available for use 24 hours a day. One of the computers is designated for visitor use with no need of logging on to the machine. Printing is available as a fee-based service to HMS and HSDM students only. In order to use the pay-for-printing program, you must log on to a Student Services-supported workstation with your MyCourses username and case-sensitive password. If you experience any problems with the computer equipment, please call the Student Computing Support Desk at 617-432-2000 (call 2-2000 on the house phone) or email them at firstname.lastname@example.org.
Coin and debit card (Crimson Cash) operated laundry facilities are located in the basement (take the elevator at E entry to the lower level) and on the second, third, and fourth floors near entry A (rooms 212A, 312A, and 412A). They are open 24 hours a day. A bill changer that makes change for one and five dollar bills is located in the basement laundry room.
Only current residents or students who will be returning in the fall may store items in the Student Storage Room. The University assumes no responsibility for loss or damage to personal property stored in the Student Storage Room. Space is limited so we ask that each student use no more than 20 cubic feet (2 x 5 x 2, about 4-5 standard file boxes) of storage space. We do not have room to store any furniture. Storage items must be labeled with the student’s name, room number, the date the item was stored, and the date the item will be removed. All items stored must be packed securely. Items left after students move out will be considered abandoned and donated to charity. Storage tags are available at the Business Office and are required for all articles stored.
A Business Office staff person will escort students to storage Monday through Friday at the following times: 9 a.m., 12:30 p.m., and 3 p.m. Please come to the Business Office at the designated time for access.
All hallway bathrooms are designated “Women” or “Men." PLEASE RESPECT THE SINGLE SEX DESIGNATIONS. If residents leave personal articles in the bathrooms, the cleaning crew will remove them as part of their regular maintenance in order to properly clean the facility. Items stored appropriately in designated cubbyholes or shelves are not subject to removal. The student bathrooms are cleaned once per day by the custodial staff during the school week (Monday through Friday), between the hours of 10:00 a.m. and 2:00 p.m. On weekends and university holidays, the custodians only empty the trash and monitor the bathrooms. Because there are extended periods of time between cleanings, residents are asked to please take care to regularly wipe up spills and properly dispose of toilet paper, paper towels, and other trash.
Please call the Business Office at 617-432-1629 to report clogged toilets and drains, to clean up spills, or for any other maintenance issues. For after-hours emergency maintenance issues, please call the front desk security officer at 617-432-1687. All requests for maintenance and repairs must be made through these two numbers.
There are 14 student kitchens located throughout the building. Each kitchen is equipped with a microwave, oven, stove, refrigerator, and an instant hot water tap. Cabinets are available for students to store personal food and supplies. Safety and cleanliness in these areas are the responsibility of the users. Kitchen policies are posted in each kitchen. Residents may not leave food cooking unattended in the common kitchens at any time. Small appliances that are UL approved and in good repair may be used.
There are Simplex combination locks on all the student kitchen doors. The combination will be issued to students at check-in. For fire safety, the kitchen doors may not be propped open.
The student kitchens are cleaned once per day by the custodial staff during the school week (Monday through Friday), between the hours of 10:00 a.m. and 2:00 p.m. Students must remove all personal items from the tabletops, stoves, sinks, and countertops during this time to allow the custodians to clean more thoroughly. On weekends and University holidays, the custodians only empty the trash and monitor the kitchens. Because there are extended periods of time between cleanings, we ask that students take care to regularly wipe up spills on the stoves, countertops, and tables, as well as properly dispose of odor-causing garbage.
Please call the Business Office at 617-432-1629 to report clogged sinks, to clean up spills, or for any other maintenance issues. For after hours emergency maintenance issues, please call the front desk security officer at 617-432-1687. All requests for maintenance and repairs must be made through these two numbers.
The Joseph B. Martin Lounge is furnished with a Steinway baby grand piano for use by Harvard students. This piano is locked and the key may be obtained at the front security desk in exchange for a valid Harvard Student ID. The piano and all other musical instruments may only be played in the Joseph B. Martin Lounge between the hours of 7:00 a.m. and 11:00 p.m. There are two music rooms in the lower level at entry A, which can be used for instrumental or vocal practice 24 hours a day by students and Vanderbilt Hall residents. If you have your own musical instrument, it is preferable to practice in one of these rooms rather than in your bedroom, particularly after 11:00 p.m. The keys are available at the front security desk. Pianos are available in each of these music rooms.
There is a fully equipped Athletic Facility within the Residence Hall. It includes an outdoor regulation tennis court, an indoor basketball court, two singles squash courts, two weight rooms, a cardiovascular room, a climbing wall, a spinning studio, and a group fitness room. Showers and day lockers are also available to students who reside off-campus. Students with a valid Harvard Student ID card may use the Athletic Facility free of charge.
The Athletic Facility, which is managed by Plus One Health Management, Inc., is also open to paying members of the Longwood Campus community. An Athletic Facility brochure, featuring all of the activities, is available in the Business Office. Programs include intramural basketball, indoor soccer, group fitness, volleyball, a free exercise consultation, and more. For further information or scheduling, contact the Plus One Athletic Director at 617-432-1942. Visit the Vanderbilt Athletic Facility website.
Any exercise program may create physical stress, resulting in harmful effects. It is the responsibility of the student who uses the Athletic Facility to consult with a physician prior to commencing any exercise program, to remain under medical supervision if that is indicated, to seek medical assistance in the event of an injury, and to inform Harvard of any adverse change in the student’s medical condition. Use of the exercise equipment and other facilities provided by Harvard carries some risk of accidental injury. Students must use such equipment and facilities with due care. Students who use the Athletic Facility agree to release, indemnify, and hold harmless the President and Fellows of Harvard College/Harvard Medical School, its directors, officers, employees, agents, and Plus One Holdings, Inc. and the employees thereof from any and all liability for loss, injury, or damage which has been or may hereafter be sustained by the student or for which the student may be or become liable, as a result of, or directly or indirectly related to, entering upon the Athletic Facility and performing any actions therein.
Members must pay for guests with Crimson Cash. When a member brings a guest to the facility, the security officer will slide the member's card through the card reader and deduct $8 from the member's Crimson Cash account.
All students and guests of students must complete a physical activity readiness questionnaire before being allowed to access the facility.
STUDENTS AND THEIR GUESTS MUST COMPLETELY EVACUATE THE ATHLETIC FACILITY ANY TIME THE FIRE ALARM SOUNDS. STUDENTS SHALL BE REQUIRED TO INDEMNIFY THE UNIVERSITY FOR FINANCIAL PENALTIES IMPOSED AS A RESULT OF THEIR VIOLATIONS OF THIS REGULATION.
Parking spaces for students at Harvard Medical School are limited. Because more students sign up for parking than there are available slots, a committee composed of the Executive Board of the HMS/HSDM Student Council was formed in the spring of 1994 to determine a fair process for allocating these slots. The student committee developed the following guidelines: 1) priority is given to third-year, fourth-year, and fifth-year medical and dental students because of seniority and their need to travel to and from the Harvard Longwood Campus for clinical rotations; 2) further priority is then given to third-year and fourth-year students who live in Vanderbilt Hall, since students who live in off-campus apartments have at least some chance of parking at their place of residence.
Students who have been allocated a parking slot for a given academic year will have the option to renew that slot for the following academic year, and annually thereafter, until the time of graduation. Parking slots that are not renewed or that open when a student graduates will be allotted to students meeting the above criteria who are on the waiting list for a parking space. The HMS Commuter Services and Parking Office, located at 180 Longwood Avenue, maintains the waiting list. Their office hours are 8:00 a.m. to 4:30 p.m., Monday though Friday. For information call 617-432-1111 or e-mail email@example.com. Visit the Parking Office website.
Students will be charged the full monthly rate for parking. Students who do not receive a slot at the Harvard Longwood Campus but require a space to house a car may apply for a slot at the Soldiers Field Parking Garage in Allston, on the campus of the Harvard Business School. This garage is within walking distance of the Longwood Area shuttle bus stop at Harvard Square. Contact the Harvard University Parking Office at 617- 495-3772 for more information and for the rates at this location.
A campus walking escort service is available 24 hours a day. To obtain a walking escort from a member of the Harvard Medical School security staff, call 617-432-1379. A security officer will escort you to your vehicle on campus, to the nearest MBTA stop or to any other destination on campus. Please call ahead as it may take as long as 15 minutes for your escort to arrive. Please wait for your escort once you have called.
In an effort to provide Harvard Medical School commuters with a safe ride home from the Longwood Campus during late night and evening hours, complimentary service is provided by Harvard Medical School to faculty, staff, and students who live off-campus.
The taxi service is not available for personal use by residents of Vanderbilt Hall. If a Vanderbilt resident has a special academic need for taxi service, she/he must receive approval in advance from the Office of Student Affairs and Financial Aid in order to use the service.
Those eligible to use this service must have a valid Harvard University ID for the Medical/Dental or Harvard School of Public Health. The Medical/Dental School faculty, staff, and students should go to the Security desk at Vanderbilt Hall, 107 Avenue Louis Pasteur; Harvard School of Public Health faculty, staff, and students should go to the FXB Security Desk at 651 Huntington Avenue. Security will be responsible at both locations for distributing the vouchers and coordinating the taxi pick-up. Patrons of the service will only be given a voucher at the security desk location of their respective school.
Taxi Service is available 9 p.m. to 3 a.m. seven days a week on a first-come first-serve basis.
The taxi service is free within a one-mile radius of the campus. (See maps highlighting the one-mile radius at the Security Desk). Should your destination go beyond the one-mile radius of the campus, the taxi meter will be turned on and patrons will be responsible for the additional fare beyond the one-mile radius.
Each taxi will only go to one destination with up to four people. Multiple riders going to different destinations will require separate taxis and vouchers.
Please be aware that traffic and weather conditions may affect the timeliness of the taxi service.
The Harvard Longwood Campus shuttle (M2) is managed by MASCO (Medical, Academic, and Scientific Community Organization) and operated by the Paul Revere Transportation Company. The service runs Monday through Saturday between Vanderbilt Hall and Johnston Gate at the main campus in Harvard Square. Students at HMS, HSPH, HSDM, GSAS, DMS, HBS, and FAS, as well as Harvard University officers and staff, need only swipe their University ID card to ride the bus for free. Other Harvard University graduate students must either purchase tickets at the M2 ticket offices or add value to their Crimson Cash account (which is accessed by their Harvard ID) at the Crimson Cash Web site at www.cash.harvard.edu. Riders who are not affiliated with the University must also purchase tickets or Crimson Cash cards. No cash fares are accepted.
The Harvard Longwood Campus Off-Campus Housing Office is an extension of the Business Office. Off-campus apartment and roommate listings are online at http://mycourses.med.harvard.edu/tradingpost. They are also posted on bulletin boards in the Vanderbilt lobby. If you are interested in renting directly from Harvard University or an area other than the Harvard Longwood Campus area, call the Harvard University Housing Office located in Holyoke Center in Cambridge at 617-495-3377.
The University Health Services Clinic for the Longwood Campus is located in Vanderbilt Hall and accessible from the entrance at 275 Longwood Avenue. All Harvard students are eligible to use the services of the University Health Services. The hours are 9:00 a.m. to 5:00 p.m. Monday through Friday. The clinic is open until 6:30 p.m. on Mondays and Thursdays. The telephone number for appointments and further information is 617-432-1370. For health insurance information, please call Harvard University Group Health Program at 617-495-2008. After-hours or emergency medical needs can be addressed by calling 617-495-5711.
Complimentary taxi service to the main UHS Urgent Care clinic in Holyoke Center on the Cambridge campus is available to students with urgent health-related concerns when the UHS Longwood clinic is closed. UHS taxi vouchers may be obtained at the Vanderbilt Hall security desk. The Holyoke Center Urgent Care Service then provides taxi vouchers for the return trip to Vanderbilt Hall.
The Resident Counselor for Student Affairs lives in Vanderbilt Hall and is available by appointment. She is also available in cases of emergency and to discuss urgent problems and personal issues. In addition to counseling and advising, the Resident Counselor is responsible for overseeing student life and activities in Vanderbilt Hall. She supports the personal and professional development of students living in the Residence Hall. Under certain circumstances, the Resident Counselor may also assist students not living in Vanderbilt Hall.
The Resident Counselor for Student Affairs oversees the Resident Advising Program and is responsible for the training and supervision of the Resident Advisors (RAs). Through a planned series of events, the Resident Counselor offers programs and support to develop the interpersonal skills of the Resident Advisors and to address the needs and interests of the Vanderbilt community. Serving as an RA is considered a practicum in leadership, problem-solving, community building, and human relationships. The Resident Advising Program is designed to benefit both the residents of Vanderbilt Hall and the RAs throughout and beyond their school experience in the Harvard Longwood Medical Area.
The Resident Advising Program (consisting of two Head RAs and 23 RAs) was established to promote community as well as to support the welfare of individual residents. As a team, the RAs and the Resident Counselor provide opportunities for the Vanderbilt Hall community to come together throughout the year. The RAs are also available in the living areas for peer counseling and advising. Each resident is assigned to a kitchen. The kitchen assignments are provided upon check-in. The RAs’ contact information, including names and room numbers, is posted in each kitchen. All residents are encouraged to introduce themselves to their RA(s) and to consider any RA to be a resource. If you need assistance when your RA is not available, please see another RA or contact the Resident Counselor at 617-432-1980. Each RA can help any resident of Vanderbilt Hall. RAs are selected each spring, usually before Spring Break.
There are a variety of function rooms located throughout the building that are available for student use. The procedures for reserving the various function rooms are listed below. When the function rooms are not reserved, they are available as student lounges and study areas, unless otherwise stated. For large parties, special events, or if liquor is being served, it may be necessary to secure a police detail and a special entertainment license from the City of Boston. In some cases, purchasing special liability insurance will be required. For special event information, permit requirements, or police details, please call 617-432-2020. After they are used, the function rooms must be left clean and with all furnishings back in place. Any problems with equipment, condition, or reservations should be reported to the Business Office.
In the spring of 2005, students petitioned the Harvard Medical School administration requesting a student lounge that would give MD and PhD students a place to mix, mingle, and share ideas with other students and postdocs. On June 6, 2006, the renovated Best Common Room of Vanderbilt Hall was officially commemorated and renamed the Joseph B. Martin Student Lounge in honor of the dean whose efforts helped to create the repurposed lounge. It is equipped with a large flat-screen TV (with DIRECTV satellite TV service) audio equipment, couches, and plush high-backed chairs. The rich architectural character of the original space was retained while a series of differently-sized meeting spaces were created. There is a cozy fireside location, a bar, and window seats that take advantage of the deep window openings along Longwood Ave.
The Joseph B. Martin Student Lounge is available from 7:00 a.m. to 11:00 p.m. to all Harvard Longwood students and postdoctoral fellows .Only quiet activity is permitted in the lounge from 11:00 p.m. to 8 a.m., Sunday through Thursday; the sound system and the TV may not be used during this time. The space can accommodate receptions, meetings and parties, and there is a baby grand Steinway piano, donated by the Aesculapian Club, available for practice by students. Reservation information may be found on the Vanderbilt Hall website at http://hms.harvard.edu/departments/vanderbilt-hall/function-room-reserva....
Through the efforts of the HMS/HSDM Student Council, and a generous contribution from the Aesculapian Club, the Deanery (located at entry I) was completely renovated and modernized in 2006. There is a large plasma screen television with DIRECTV satellite TV service and surround sound. Numerous tables and comfortable chairs provide a relaxed atmosphere as an alternative to dormitory rooms. There is also a small kitchen, and adjacent to the Deanery is a large patio.
The space serves as a lounge for student groups to gather for meetings, small potluck dinners, and luncheons. It also serves as a popular spot for birthday parties and post-exam celebrations. Reservation information may be found on the Vanderbilt Hall website.
The Faculty Club Dining Room (Club Room) is located on the first floor at entry C. It may be reserved through Room Scheduling at 617-432-2020 or e-mail firstname.lastname@example.org. The tables and chairs, available for use in the room, are stored in the kitchen. If the tables and chairs are used for an event, they must be returned to the kitchen storage area.
lounge with an attached kitchen available for student use.
The Oliver Wendell Holmes Library is available to students for relaxing and holding study groups when it is not scheduled for meetings. It is located off the front foyer, across from the Business Office. The library contains a collection of books and magazines, donated by the Aesculapian Club, which may be borrowed on the honor system. Students, alumni, and management often donate books and magazines. The Oliver Wendell Holmes Library may be reserved through Room Scheduling at 617-432-2020 or e-mail email@example.com.
The Culver Lounge is located on the second floor of the Deanery at entry I in room 273. It was renovated and modernized in 2008. It has a flat-screen 46-inch LCD TV and a home theater system with DIRECTV, a pool table, and a wireless Internet connection. Comfortable seating provides a relaxed atmosphere for group gatherings. A sign-up sheet, which is located near the front entrance of the lounge, allows students to reserve the room. Because the Culver Lounge is located within an area of student rooms, and not in a separate area, close attention to quiet hours is required in this space. Availability of this lounge is contingent upon respect for quiet hours and careful use of the equipment.
This room is open to all students, staff, and faculty. It is located in room 166 near the Deanery Lounge (entry I). It is used for prayer and meditation, as well as religious, spiritual, and philosophical studies and activities. These religious and spiritual activities take priority over use of the room as an academic study space for individuals or groups.
The Muslim Prayer Room is located in the basement at entry A. It is open to all students and is used for Muslim prayer, mainly Dhuhr and Maghrib prayers. It is also used to break fast during Ramadhan as well as for other religious and educational activities. Access to the Muslim Prayer Room may be arranged by contacting the Business Office at 617-432-1629.
The responsibility for maintaining clean and sanitary conditions rests with the residents utilizing the kitchens. Resident Advisors oversee the operation of each kitchen area (including the recycling program), under the broad guidance of the Resident Counselor for Student Affairs. Procedures for smooth operation and sanitation should be established by the membership of each kitchen unit. Continued operation of the kitchens will be contingent on the on the respectful use of the space by all residents using the kitchens..
There are student lounges on floors 2 through 5 across from the elevator. These are open and available for quiet study 24 hours a day. Room 402 is available as an alternate TV room to the Culver Lounge.
Vanderbilt Hall, circa 1930