Important Information and Instructions for HMS Personnel
Any HMS personnel working on campus must do the following in advance of a planned return or arrival to campus:
Confirm with manager that you have been entered into the local HMS databases for testing eligibility (HCAR & RULP)
- Those entered by 10am on Tuesday will be eligible to setup their Color account after 8am that Wednesday
- Those entered by 10am on Thursday will be eligible to setup their Color account after 8am that Friday
Set up your Color Account
Prior to Arrival on Campus:
- Verify your testing eligibility.
- Login to Crimson Clear and go to “Profile”.
- The COVID-19 Testing Information page will list your testing profile information.
- Verify that you are listed as eligible with the appropriate cadence based on your individual status as described below. If you find that you are not listed as eligible, or if your cadence is incorrect, please contact your academic department.
- Create your Color account (detailed instructions below). This is a critical step, as testing is required for campus access and you cannot obtain a test kit until you have successfully activated your Color account. If you do not complete this step prior to test pick-up the New Research Building (NRB), then you may be delayed in getting a test, which will delay access to campus or clinical environments.
- Consider reviewing the Harvard COVID-19 Safety Awareness Training
- Any person who is symptomatic should contact their physician and not come to campus.
- The HMS campus is considered open to those who are authorized to be in HMS campus buildings.
- A Crimson Clear health attestation should only be completed if experiencing symptoms; HUHS will be notified upon completion, and will contact you regarding additional steps.
COVID-19 Viral Testing Frequency:
Per the University’s Testing Policy, updated July 8, 2021:
- Vaccinated residents in graduate housing must test every other week; unvaccinated residents in graduate housing must test once per week.
- All other vaccinated students and employees with any on-campus presence must test every other week; unvaccinated students and employees must test once per week.
- Effective July 28, your required testing cadence will be determined by factors including whether you live on or off campus, your vaccination status, and infection rates in the local community. Each member of the Harvard community can find their updated testing cadence requirement by logging into Crimson Clear. Going forward, you will also receive regular text and email notifications reminding you of your next testing day.
Creating a Color Account
- Visit www.color.com using your computer or smartphone web browser.
- Click “Sign In” (On a computer this is located top right in blue lettering. On a smartphone, click the three stacked lines on the top left of your screen and then “Sign In” is located at the bottom of the drop-down menu.)
- Go to “Don’t have a color account?”, click on “Create One”, and fill in first name, last name, and email address.
- You may give a Harvard or personal email address, which will become your login name and the email address where you will receive testing notifications. A verification email will be sent to the email you provide, and you will need to access it to create your account. If you choose a non-Harvard email as your preferred email, you may be asked to provide your “organization” email address, which you may find at https://connections.harvard.edu under “Official Email.” This site requires a HarvardKey login. You willneed to access your Harvard email to verify your identity, but all future interactions will be with your preferred email address. Failure to authenticate via your Harvard email may result in delays in getting a test and access to campus or clinical environments.
- After entering your email address and password, click the red “Create Account” button.
- Troubleshooting for account creation errors: Log in to Crimson Clear, go to your “Profile,” and confirm that you are listed as eligible on the COVID Testing Information page. If you are not listed as eligible, contact your department. If you are listed as eligible, contact email@example.com for assistance.
- Once your account is created, you will be prompted to indicate what kind of testing. Click on “I’m interested in COVID-19 testing.”
- When you go to pick up your kit(s), you will be asked to show the Color account “Activate a Kit” screen. You should not click “Activate a Kit” until you have picked up and are ready to administer your test.
Obtaining a Test
- Test kits can be picked up in the New Research Building (NRB) at 77 Avenue Louis Pasteur in the ground floor lobby according to the schedule below. Please note that hours may be altered during holidays.
- Please enter through the 77 Avenue Louis Pasteur entrance and be ready to show the attendant your Harvard ID and the Color app displaying your eligibility.
- Show your “Activate Kit” screen in your Color Account. This may be found on your dashboard. If you do not see it, go to the three stacked lines in the top left corner, and click on “Activate Kit.”
- When you are ready to take your test, click on the red “Activate Kit” button.
- Complete the Pre-Test Survey (you will need to complete this every time you take a test)
- Confirm your email, birthdate, and phone number
- This will bring you to a graphic of the test tube on its side and ask for two barcode #’s. These numbers are found on the light blue card in your test envelope. o Enter the D # where prompted, DO NOT enter the dashes, numbers only.
- Enter the C # where prompted
- Confirm the numbers are correct
- Once activated, you should receive both an email and text message, and you are ready to proceed with test administration.
- Upon receipt of your test kit, you will be asked to exit the building through the double doors closest to the amphitheater.
- You may not administer the test in any public area. You should test in your office, dorm room or other private space (i.e. campus restrooms). If testing outdoors, face away from others and maintain at least 6 feet of distance.
Administering a Test
- Each testing kit contains information on how to administer the self-test.
- A helpful self-paced training module is also available in the Harvard Training Portal.
- Please follow the steps detailed below.
- Swab on the day that you will be dropping off your completed kit.
- Activate the tube with your Color account so they know it is yours.
- Wash your hands and find a clean place to test. Use only one tube each day.
- Make sure to obtain the sample correctly.
- Push the cap back on to the tube and make sure it is tightly secured.
- Completely seal the bag so your tube doesn’t fall out.
Dropping Off a Test
- After collection, deposit your sample as soon as possible in the collection bin located in the NRB ground floor lobby near the stairs leading to the 1st floor and garage elevators.
- The following summer schedule is in place for sample collection from the bins noted above: o Monday-Friday samples are collected around 10am and 2pm, you may drop a sample after 2pm however your result may be delayed by 24hrs
- Saturday samples are collected only once, around 10am, do not drop a sample after 10am
- There is no sample collection on Sunday, do not drop a sample on Sunday
- Prior to depositing your completed test kit, please be sure to type the bar code numbers from your test kit tube into the “activate kit” screen in Color.
- A list of all drop-off bin locations can be found here.
You must test according to the frequency determined by your testing cadence, described above. HMS regularly monitors testing and Crimson Clear compliance data. You will get pinged by Color reminding you to test based on your cadence; however, non-residential students are only required to test for the weeks when you are on campus for 4 hours or more.
NRB TEST KIT PICK-UP SCHEDULE
8 am – 12 noon, and 2 pm – 4 pm
6 am – 10 am
8 am – 12 noon, and 2 pm – 4 pm
6 am-10 am
8 am – 12 noon And 2pm-4pm
For additional information, please refer to the testing portion of the Returning to Campus webpage.