Forms Frequently Used
A listing of forms and links for employees and managers:
Additional Pay Form - One Time Payments Use this form to request additional payments (such as bonus, non-travel reimbursement). After all approvals are secured, payments will be included in the next available paycheck.
Additional Pay Form - 3rd Party or Gifts Use this form when paying a 3rd party on behalf of a Harvard employee.
Additional Pay Form Non HMS/HSDM: Use this form when you need to pay someone at another Harvard school or unit other than Harvard Medical School or School of Dental Medicine. (Central Payroll serves all other tubs.)
Affirmative Action EEO Report: Use for first annual appointments or first appointments after a break in service of greater than two years. This form is not required for visiting appointments. REVISED March 2011
FNIF - Foreign National Information Form to provide tax information for a foreign vendor or a new hire that is not a U.S. Citizen or Permanent Resident. Visit the HIO (Harvard International Office) for additional information regarding classification and taxes.
Health Insurance Marketplace Coverage Options and Your Health Coverage Form provides basic information about the new health insurance exchanges, as well as the health coverage options Harvard offers to benefits-eligible employees and their eligible dependents. These new health insurance exchanges—called the “Health Insurance Marketplace”—opened on October 1, 2013 and the health insurance coverage they offer began on January 1, 2014. For more information about the form, please review the Ongoing Exchange Cover Letter. Questions about the Exchanges can be directed to healthcare.gov and/or Harvard Human Resources, Benefits by telephone at 617-496-4001 (Monday to Friday, 9 a.m. to 5 p.m.) or by email at firstname.lastname@example.org. If you have questions regarding the distribution of the form, please review the Exchange Notice Distribution Grid.
I-9 Form link to U.S. Citizenship and Immigration Services (USCIS)'s I-9 form.
Job Posting & Position Request Form: Use this form to 1) post a replacement position, 2) post a replacement position with changes, or 3) to request a new position. Completed forms should be sent to your Human Resources Consultant.
Job Reclassification Form: This form is used for all reclassifications and promotions. After completing the form, send it your Human Resources Consultant.
Use the W4 Federal Withholding Form to increase or decrease federal withholdings. Send the completed form to HMS Office of Human Resources-Payroll, 25 Shattuck St, #010, Boston, MA 02115. Can also use PeopleSoft Self Service.
Instructions for the Reappointment of Academic Non-Faculty appointments (RAAP).