Fixed Assets/Equipment

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Equipment management pertains to the record keeping for acquiring, maintaining, protecting, and properly disposing of capital equipment which includes any equipment purchases over $5,000.  Departments are required to maintain records of equipment purchased with federal and non-federal funds, and equipment furnished by the government in their possession.  General departmental responsibilities include: keeping equipment purchase records, physical inventories, fabrication (WIP-work in progress) requests, placement in service requests, recording movement of equipment, and proper disposal of equipment, for donation, sale, or faculty transfer.  Harvard Medical School uses Oracle Fixed Assets as the system to record, track, and maintains information related to equipment management.


Sophia Xu, Financial Analyst for Capital Assets
(617) 432-5333;

*For Service Center Equipment, please contact:
Grace Shin, Associate Director Cost Analysis
(617) 432-5637;


Policies (eCommons log-in may be required)

References (eCommons log-in may be required)

Please contact the HMS Equipment contacts noted above with any questions

Forms (eCommons log-in may be required)

Please submit ALL forms to