Office of Finance

HMS Office of Finance

Fiscal 2017 Year End Close:

Please join us for the Fiscal 2017 Year End close meeting:

Monday, May 8, 2017

10 am - 12 pm

Cannon Room, Room 114 Building C

Please also check for updates and local closing information on the FY 17 Closing Page located on the left menu bar.

April Financial System Outages:

The University's financial systems will be unavailable from Friday, April 21st at 6:00pm until Wednesday, April 26th at 9:00am to complete the installation of a new release.  The Oracle EBS Financial systems that will be offline during this time include Accounts Payable, Accounts Payable Adjustment Form for Assets, Accounts Receivable, Bottomline, CAPS, Cash Management (CMRA), Chart Security Maintenance Application (CSMA), CoA Validator, Collections, FedEx, General Ledger, GL Validator, Harvard Oracle Assets, HCOM, iProcurement, iReceivables, PCard, Vendor Request, Web ADI, and Web Reimbursement.  Also, CPATH (Capital Planning at Harvard), HDW/CREW & OBI environments will also be offline during this outage.  CPATH & HDW are also having a release during this same window.  OBI/Replication will need a catch up period that will make some reports unavailable for the entire week of 4/24 and may also be referencing some stale data.  Please note that the Oracle Financials nightly cycle will complete in full on the 21st before any migration work begins.

For more information, please see the University’s enews at

Concur Go-Live April 3rd!

Concur Tool replaces Web Reimbursement for processing Harvard Employee Reimbursements and Citi Corporate Card payments.  Travelers and Reimbursees will eSign a paperless expense report.  Training for Support Staff and Approvers is available at  and department Financial Managers can provide local guidance.  Your other resources are . . .

A special thank you to the HMS Early Adopter Departments whose experience and feedback have contributed greatly to a successful roll out!

Center for Primary Care

Clinical and Translational Science Center

Diversity Inclusion and Community Partnership

Global and Continuing Education

Harvard Program in Therapeutic Science

Resource Development

Systems Biology

OBI Financial Reporting Update

Please visit the OBI page located on the left menu listing for updates.

For questions related to the OBI rollout, please contact Cheryl O'Toole at 617-432-5633 or

Responsibilities of Purchasers, Preparers and Approvers (ROPPA) Policy effective March 1, 2016.

The Responsibilities of Purchasers, Preparers and Approvers Policy (ROPPA) became effective on March 1st.  This is a revision of the previous Stewardship Policy and provides guidance to those making purchases with Harvard funds and to those preparing and approving transactions with Harvard funds.  This includes individuals who hold Corporate or P-cards, process web reimbursements, transact in HCOM, as well as those who sign invoices or negotiate quotes with vendors.

Attached please find a brochure which addresses some of the highlights of the policy. 

Important new requirements to note:  A Harvard Training Portal has been developed which is approximately 20 minutes in length.  This training module will be mandatory for new employees prior to their receiving access to HCOM, Web-reimbursement, Corporate or P-cards beginning May 1st.  At the medical school we will also be implementing an annual certification process for all users of those procurement tools, which will be based on the checklist items addressed in the policy appendix and will coincide with the beginning of the fiscal year. 

Questions may be directed to Cheryl O’Toole at cheryl_o’

Finance Events