Sexual and Gender-Based Harassment Policy

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HARVARD MEDICAL SCHOOL AND HARVARD SCHOOL OF DENTAL MEDICINE

Procedures for Handling Complaints Involving Faculty Pursuant to the Harvard University Sexual and Gender-Based Harassment Policy

In accord with Harvard University’s Sexual and Gender-Based Harassment Policy (the “Policy”), which applies to all Harvard students, faculty, staff, Harvard appointees, and third parties, Harvard Medical School (“HMS”) and Harvard School of Dental Medicine (“HSDM”) are committed to maintaining a safe and healthy educational and work environment in which no member of the HMS/HSDM community is, on the basis of sex, sexual orientation, or gender identity, excluded from participation in, denied the benefits of, or subjected to discrimination in any University program or activity.

Allegations that a member of the HMS or HSDM faculty (meaning any person possessing an academic appointment in the Faculty of Medicine) has violated the Policy ordinarily shall be investigated by Harvard’s Office for Dispute Resolution (“ODR”) in accordance with the Procedures for Handling Complaints Involving Students Pursuant to the Sexual and Gender-Based Harassment Policy (“University Procedures”) with the following modifications:

Once a complaint is received by the ODR and has been assigned to an ODR Investigator for an initial review, the Office of the Dean of the Faculty of Medicine and Title IX Coordinator for the Faculty of Medicine (“Faculty Title IX Coordinator”) will appoint a Title IX designee to serve as part of the Investigative Team.

If either the Faculty Respondent or the Complainant chooses to appeal the conclusions reached in the Investigative Team’s final report, the appeal will be heard in accordance with the University Procedures by an appeals board comprised of three members.    Ordinarily, the appeals board will include at least one member of the Faculty of Medicine, and at least one other Harvard faculty member.

When the investigation is completed, the final report will be provided to the Complainant, the Faculty Respondent, the Faculty Title IX Coordinator, and the Faculty of Medicine Standing Committee on Rights and Responsibilities (“the Committee”).  The Committee will accept as final and non-reviewable the report’s findings of fact and its conclusions as to whether a violation of the University Policy has occurred.

Upon receipt of the Investigative Team’s final report, the Committee has wide discretion to recommend sanctions to the Dean of the Faculty of Medicine (the “Dean”). The Committee will: provide the Faculty Respondent an opportunity to be heard with respect to sanctions; provide to the Faculty Respondent a draft of its sanction recommendations and an opportunity to respond; consider any written response by the Faculty Respondent to the draft sanction recommendations and modify the recommendations if it feels such action is warranted; and include the Faculty Respondent’s written response to the draft sanction recommendations when it submits those recommendations to the Dean.  The Dean will make the final determination as to sanctions.  Sanctions and corrective actions may include, but are not limited to, counseling, warning, reprimand, suspension, probation, monitoring, community service, modification and/or limitation of professional duties, dismissal from the Faculty of Medicine, and any other restriction, limitation or punishment determined by the Dean to be warranted by the circumstances.

In certain cases, however, it may be appropriate for the Office of the Dean to modify these procedures, in light of the Procedures for the Discipline of Officers involving grave misconduct or neglect of duty arising under the Third Statute of the University. In such cases, all parties will be notified of the procedures that will be followed.

Notwithstanding the foregoing, cases involving allegations against Faculty of Medicine appointees who are not employed by HMS/HSDM but instead are employed by or associated with HMS/HSDM affiliated institutions or whose primary appointments are at other Harvard Schools will be handled as follows.  If the subject of a complaint (the “Respondent”) has an HMS or HSDM appointment but is employed by or associated with an HMS/HSDM affiliated institution (and not employed by HMS/HSDM) and/or has a primary appointment at another Harvard School, and the alleged conduct took place outside HMS/HSDM, then these procedures ordinarily will not apply and HMS/HSDM or ODR will refer the matter to the relevant affiliated institution or Harvard School for investigation under any procedures of the affiliated institution or other Harvard School that may be applicable.  However, where the alleged conduct either took place at HMS/HSDM or could create a hostile environment at HMS/HSDM, or in other limited circumstances to be individually determined by HMS/HSDM, HMS/HSDM may conduct joint proceedings with the affiliated institution or other Harvard School or may address the matter, in whole or in part, under these procedures.  In all such cases, HMS/HSDM may, at any point after a complaint has been raised, take temporary or permanent action with respect to the Respondent’s academic appointment status at HMS/HSDM.

If a person against whom a complaint is brought held an HMS or HSDM academic appointment at the time of the alleged incident giving rise to the complaint, but no longer holds such an appointment, then the Dean or his or her designee shall determine whether and in what manner the complaint should be handled.

Adopted December 9, 2015

Resources:

Title IX Coordinators:

Harvard School of Dental Medicine

Title IX Coordinator for Students
Carrie Sylven, Director of Student Affairs
carrie_sylven@hsdm.harvard.edu
(617) 432-4245
Office of Dental Education
188 Longwood Avenue
Boston, MA 02115

Interim Title IX Coordinator for Staff
José Martinez, Senior HR Compliance Manager
jose_martinez@hms.harvard.edu
(617) 432-1492
Gordon Hall, Human Resources, Room 150
25 Shattuck Street
Boston, MA 02115

Title IX Coordinator for Faculty
Carol Bates, Assistant Dean for Faculty Affairs
carol_bates@hms.harvard.edu
(617) 432-1165
Gordon Hall, Suite 206
25 Shattuck Street
Boston, MA 02115

Harvard Medical School
           
Title IX Coordinator for Students
Donia Allen, Assistant Director of Student Affairs
donia_allen@hms.harvard.edu
(617) 432-8044
PME- Student Affairs Office
TMEC Suite 244
Boston, MA 02115

Title IX Coordinator for Staff
José Martinez, Senior HR Compliance Manager
jose_martinez@hms.harvard.edu
(617) 432-1492
Gordon Hall, Human Resources, Room 150
25 Shattuck Street
Boston, MA 02115

Title IX Coordinator for Faculty
Carol Bates, Associate Dean for Faculty Affairs
carol_bates@hms.harvard.edu
(617) 432-1165
Gordon Hall, Faculty Affairs, Suite 206
25 Shattuck Street
Boston, MA 02115

Nicole Merhill, Title IX Officer
Title IX Office 
44R Brattle Street, 2nd Floor
Cambridge, MA 02138
Phone: (617) 496-2470
Email: nicole_merhill@harvard.edu 

Website: http://titleix.harvard.edu/

William McCants, Director of the Office for Dispute Resolution (ODR)
ODR
44R Brattle Street, 2nd Floor
Cambridge, MA 02138
Phone: (617) 495-3786
Email: odr@harvard.edu 

Website: http://odr.harvard.edu/

University-wide Sexual and Gender-Based Harassment Policy

Procedures for Complaints Against Students

Procedures for Complaints Against Staff

Procedures for Complaints Against Faculty  

 

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