PeopleSoft and MARS

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Our two primary systems for HR data at Harvard Medical School are PeopleSoft and MARS:

PeopleSoft is the university’s HR, payroll, and benefits system, and is the system of record for all employment and academic appointments.   

MARS (Medical Area Reporting System) is an HMS/HSDM system allowing viewing and reporting of HMS and HSDM job and academic appointments. MARS receives data from PeopleSoft and historical HMS systems and does not allow direct data entry.

The following access is automatically assigned as appropriate for PeopleSoft:
Employee self service 
•    Report time
•    Request/report absences and view absence balances
•    View paychecks
•    Enroll in benefits
•    Update personal information
•    Participate in performance management
Manager self service
•    View information on direct reports and their direct reports
•    Participate in performance management for direct reports

The following access must be specifically requested, as it is not automatically assigned: 

For HMS employees on the quad:

Email to request access to PeopleSoft time and absence 
•    Approving and adjusting reported time or absences for employees

Use the PeopleSoft/MARS Request - Quad/Employees form to request access to
•    Prepare or approve new hire forms (PeopleSoft)
•    Update costing (PeopleSoft)
•    View Performance Management status (PeopleSoft)
•    View appointment information (MARS)
•    Run reports (MARS) 
•    Obtain eTADs to change or end existing appointments (MARS)

For Affiliated hospital employees: 

Use the PeopleSoft/MARS Request - Affiliated Hospitals form to request access to
•    Prepare or approve new hire forms (PeopleSoft)
•    View appointment information (MARS)
•    Run reports (MARS) 
•    Obtain eTADs to change or end existing appointments (MARS)

In some cases additional authorization will be required.

Questions about what access you need? Contact your Human Resources or Faculty Affairs coordinator, or email

Transit Gallery


Before They Were Heroes:  Sus Ito's WWII Images.  An exhibit of Susumu "Sus" Ito's photographs taken while on duty during World War II, Before They Were Heroes offers a rare and breathtaking look at the daily lives of the 522nd Field Artillery Battalion of the celebrated all-Japanese American 442nd Regimental Combat Team.  These photographs will be on display in the Transit Gallery May 3 - June 26, 2017

Please join us for an opening event on Thursday, May 18th from 4:30p-5:30p in the Waterhouse Room in Gordon Hall, with Dr. Elio Raviola, Bullard Professor of Neurobiology, Emeritus, Harvard Medical School; Dr. James T. McIlwain, Professor Emeritus of Neuroscience, Brown University; Dr. Paul Y. Watanabe, Professor of Political Science and Director of the Institute for Asian American Studies at the University of Massachusetts, Boston; Margie Yamamoto, co-president of the New England Chapter of the Japanese American Citizens League. 


A reception will follow in the Transit Gallery.


Transit Gallery events are sponsored by the HMS Office of Human Resources.  Contact Tania Rodriguez with any questions (