Department Level Bonus & Planned Pay Adjustment Guidelines

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*This information applies to HUCTW, Non Union Non Exempt and Administrative & Professional Staff*

Spot Award
What: Meaningful or special contributions “above and beyond” standard job responsibilities.
Earnings Code: BUN
How: Bonus amounts should be determined  in direct relation to what is meaningful based on employee’s contribution and should be discussed in advance with your HR Consultant.

Project Completion Award (Individual or Team) 
What: Significant contribution to the successful completion of a major long-term project (usually six months or longer)
Earnings Code: BPE or BPU
How: Bonus amounts should reflect the employee’s role on the project and should be discussed in advance with your HR Consultant. 

Planned Pay Adjustment
What: An adjustment to annual salary  (or hourly rate) based on performing additional higher level duties over a sustained period of time.
Earnings Code: N/A
How: The amount should reflect the type and duration of the additional higher level work completed by the employee, in relation to the employee’s salary.  Adjustments should be discussed in advance with your HR Consultant.

GUIDELINE NOTES, DEFINITIONS & EXAMPLES:

  • Discussions regarding bonus amounts and/or planned pay adjustments for staff members should be held between Human Resource Consultants and supervisors prior to any communication with the employee
  • Bonus amounts should be determined  in direct relation to what is meaningful based on employee’s contribution rather than dictated by grade level
  • Annual sum total of bonuses should not exceed 5% of employees annual salary
  • Bonus amounts should not be grossed up

Spot Awards, Project Awards and Additional Pay are not applicable in the following cases:

  • Outstanding performance of ongoing, regular job duties and responsibilities as well as achievements that may be reasonably expected from a staff member. These should be recognized as part of the annual performance review process.
  • Recognizing a staff member's long term service, loyalty or commitment.
  • Accomplishment of personal and career goals, skills and competencies

 

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