Storage & Servers

HMS Information Technology

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Storage & Servers

To ensure that you have an extra place to store your files, documents, and valuable information in the event that you are not able to access or late them, HMS has provided students, staff, & faculty with storage software.

File Server Access
Connect via a Mac
Connect via a PC
Check Your Available Space
Data Security

Map a Network Drive
Shared Folders

File Server Access

HMS IT Centralized File Server (aka NAS) connects to the network and allows users to store (and access) files from a computer connected to the network, whether the computer is on campus or across the world. By having a centrally-managed and backed-up file server, availability and reliability are ensured.

Any HMS Faculty, Staff or Student is eligible to use this service, provided he/she is based at the main HMS campus (Longwood Medical Area) or at the Landmark Center and are serviced by an HMS managed network. Quotas for Home storage are:

  • Staff & Faculty - 50 GB
  • Students - 2 GB
  • Affiliates - 150 MB

Connecting on a Mac via SMB

Home Folder:

  1. From your computer's desktop choose Finder, Go, Connect to Server
  2. In the Server Address box type: smb://home.files.med.harvard.edu/home
  3. Click Connect
  4. Select Registered User
  5. Enter your eCommons user name and password and click Connect (or press return)

Departmental Folder

  1. From your computer's desktop choose Finder, Go, Connect to Server
  2. In the Server Address box type: smb://YOUR DEPARTMENT PATH HERE
  3. Click Connect
  4. Select Registered User
  5. Enter your eCommons user name and password and click Connect (or press return)

Connecting on a PC

Your desktop network drives will be mapped for you if you log into the MED domain. To connect to the drives manually, follow the instructions below.

Choose Start > Run from the Desktop taskbar, then:

  • To connect to your home folder type: \\home.files.med.harvard.edu\home and press Enter
  • To connect to department shared folders type: \\YOUR DEPARTMENT PATH HERE and press Enter
  • To connect to collaboration folders:
  • Administrative Departments type: \\admin.files.med.harvard.edu and press Enter
  • Research Departments type: \\research.files.med.harvard.edu and press Enter
    Note: MED\<eCommonsID> (e.g. MED\ABC123) is required when connecting to research.files from non MED domain computers.

Need to Know How Much Space You're Using?

Need More Storage Space?

Are you nearing or over the 50 GB limit in your Home folder? If you have transitioned to Office 365, you can take advantage of OneDrive for Business*, a cloud based storage system offering up to 1 TB of data. Read more information about this service on the Office 365 for Harvard web site.

* The Mac OS X OneDrive App will not will not sync files from your Harvard OneDrive at this time. A OneDrive for Business application for Mac OS X is expected to be available later this year.

Need Help Organizing Your Data?

The Center for History of Medicine at Countway Library offers information on how to manage your electronic files.

Concerned About Data Security?

All file servers - home.files..., admin.files..., and research.files... all can store up to "level 3" data. More details about data security levels are available on the University's security policy web site.

Map a Network Drive

Lose a connection to a networked drive on your Windows computer? Follow the steps below to reconnect:

  1. Click Start and select Open Computer
  2. Click on Map Network Drive
  3. Select a Drive letter (see options below)
  4. Enter a path or click Browse... to locate the folder
  5. Click Finish.

Drive Letter

Path

M:\\home.files.med.harvard.edu\home

N:\\admin.files.med.harvard.edu\YourDepartmentName

Review the complete listing of Departmental folder path names

Shared (Collaboration) Folders

Harvard Medical School's Online Storage Application provides access to data stored on the IT file server through eCommons. Using the Online Storage utility through eCommons will enable you to work with your documents from any computer connected to the Internet.

Read how to create and manage files using collaboration folders