Faculty, Staff & Students

Faculty, Staff & Students

Parking Registration

Quad-based, benefit eligible faculty and staff members who wish to park on campus must apply for a permit. The permit is granted on a space availability basis. To apply for a permit, applicants should have a Harvard University ID as well as the license plate number, make and model of the vehicle to be permitted.

Faculty and staff members must apply for a permit in person at the Commuter Services and Parking Office.  Payment for parking can be made through payroll deductions or by a quarterly check made payable to Harvard University.

Renewal

Parking permits are synchronized with the University's fiscal year. Annual permits are valid from July 1 through June 30.

Each May you will be notified via email from the Commuter Services and Parking office to renew your parking permit for the upcoming academic year.  Update the current application on file by clicking here.

Payment Options

Annual permits can be paid for by any of the following options:

Check or Money Order

Payments by check are accepted quarterly, semi-annually or annually.  All payments by check or money order must be made payable to "Harvard University."

Payroll Deduction

Faculty and staff on the regular University payroll are eligible for payroll deduction of parking fees. Annual parking fees are divided evenly by the number of pay periods and deducted throughout the fiscal year.

Pretax payroll deduction

Recent changes to federal tax laws have made it possible for faculty and staff to pay for personal monthly parking on a pretax basis. As regulated by the IRS, the pretax benefit is intended for those who use their cars to commute to work. Faculty and staff who do not live in University-owned facilities (or have 24-hour tenant parking) and are eligible for payroll deduction are eligible for the pretax benefit. The IRS pretax limit for 2016 is $255.00 a month.

Permit Types

Harvard Medical School offers a number of parking permits to meet the commuting needs of faculty and staff members. HMS parking facilities are not to be used for vehicle storage. Each permit is designated for either garage or surface parking.

Monthly Permits

A monthly parker can access their assigned garage or space 24 hours per day, 7 days per week.  HMS parking facilities are not to be used for vehicle storage. Those interested in monthly parking should contact the number below for space availability information.

    Harvard Medical School Commuter Services and Parking Office: 617-432-1111

Surface Lot Parking

Monthly parking permits are granted for specific spaces reserved on the surface lot for the commuting permit holders' exclusive use. These spaces are identified by a number (sequenced within a given lot) and available to the permit holder 24 hours per day, 7 days per week unless otherwise notified by the parking office. 

Quad Garage Parking

Based on availability, monthly parking permits are issued to Quad-based faculty and staff and students living in Vanderbilt with sedan sized vehicles only (no SUV's, minivans, trucks or cross-overs). Quad Garage parkers may have their parking revoked if any vehicle listed on their parking application is an SUV, truck, minivan, crossover or have height, width or weight limitations.  An attempt will be made to relocate their parking location if another space becomes available.

NRB Garage Parking

Based on availability, monthly parking permits are issued to Quad based faculty, staff and students living in Vanderbilt Hall and tenants of the building. Parking spaces are not assigned.

After-Hour Permits

After-hour parking permits are granted to faculty, staff and tenants that are based in a Harvard Longwood Campus building.  Those eligible may register for either the Quad or NRB parking garage.   Those driving oversized vehicles are only eligible to register at the NRB Garage.  The after-hour parker's Harvard ID badges are valid at an assigned garage between 5:00 p.m. and 5:00 a.m. Monday through Friday, all day on weekends and Harvard holidays. 

Motorcycle Permits

Motorcycle permits are granted at the NRB parking garage in the designated motorcycle parking area. Motorcycle permit holders may access the NRB garage 24 hours per day, 7 days a week. Motorcycles are prohibited from parking on sidewalks or in spaces designated for vehicles. Motorcycles are also prohibited from being stored in the NRB Garage. Based on availability, motorcycle permits are available to Quad-based faculty, staff and Harvard Longwood Campus building tenants.

Student Permits

Based on availability, parking is available to students living in Vanderbilt Hall.  

Students who have been allotted a parking space for a given academic year will have the option to renew that space for the following academic year and annually until the time of graduation. 

Students pay the same annual rate as staff and faculty and have the option of paying by check or charging their parking fee to their term bill.

A student can access their assigned garage or space 24 hours per day, 7 days per week. HMS parking facilities are not to be used for vehicle storage. Those interested in monthly parking should contact the parking office to check availability.

    HMS Commuter Services and Parking Office - 617-432-1111

Note to Permit Holders

Parking at the Harvard Longwood Campus is by permit only.  Vehicles parked without a valid permit are subject to being ticketed and towed.  Permits must be displayed properly on the vehicle according to the instructions provided by the HMS Commuter Services and Parking Office.

The HMS Commuter Services and Parking Office issues parking permits for the lots listed below:

    Countway Lot (695 Huntington Ave.)

    Courtyard Lot (180B Longwood Ave.)

    Smith Street (90 Smith St.)

    NRB Garage (77 Avenue Louis Pasteur)

    TMEC Lot (260 Longwood Ave.)

    Palace Lot (164 Longwood Ave.)

    Quad Garage (200 Longwood Ave.)

    Shattuck Lot (25 Shattuck St.)

    Denteast Lot (184 Longwood Ave.)

    Landmark Center (401 Park Drive)

    Overland Street (180 Brookline Ave.)

    CLS Building (3 Blackfan St.)

Nonresident Student Driver Statements and Decals

State law requires Harvard to post the following notice to all students who are not Massachusetts residents:

"IT IS UNLAWFUL FOR A NONRESIDENT STUDENT TO FAIL TO FILE A NONRESIDENT DRIVER STATEMENT WITH THE POLICE DEPARTMENT LOCATED IN THE SAME CITY OR TOWN AS THE SCHOOL OF COLLEGE ATTENDED, IN ACCORDANCE WITH SECTION 3 OF CHAPTER 90 OF THE MASSACHUSETTS GENERAL LAWS. FAILURE TO FILE SUCH STATEMENT IS PUNISHABLE BY A FINE NOT TO EXCEED $200."

Under Massachusetts law, if out-of-state students bring cars to campus but elect not to register them with the Massachusetts Registry of Motor Vehicles, then they must file a nonresident driver statement with the local police department whether or not they apply for on-campus parking. Shortly after filing the nonresident driver statement with the Cambridge or Boston Police Department (as applicable), students will receive a nonresident student driver decal from the HMS Commuter Service and Parking Office. This decal must be prominently displayed in the “uppermost center portion” of the vehicle’s windshield.

Wait Lists

Demand for parking larger vehicles (SUV, truck, minivans, crossover) may exceed the available supply.  If needed, faculty, staff and students living in Vanderbilt should email parking@hms.harvard.edu in order to be placed on the appropriate waitlist. Please include the following information:  name, department, telephone number, and make, model and year of the vehicle.   New applicants are wait-listed according to the date received in the HMS Commuter Services and Parking office. 

 

Longwood Medical Area/Cambridge Reciprocal Parking Agreement-click link below to review agreement.

http://www.transportation.harvard.edu/parking/faculty-staff/longwood-med...

 

 

Parking and Commuting Maps