Harvard Medical School community guidance

  • Harvard University Housing: Updates to application and leasing processes.
  • Countway Library: On-site library operations are closed, and access to Countway will be restricted to essential personnel and building tenants. Select library services will be available remotely. Please use the Ask Countway form if you have questions. And click here to access a collection of COVID-19 information and research.
     
  • Finance: 
    • Purchasing and processing payments: Harvard University Accounts Payable has implemented new guidance and procedures for purchasing, paperless invoice and payment processing to support remote operations. 
    • Sponsored Research: HMS remains aligned with the University’s sponsored research guidance related to COVID-19. See the links below to FAQs, agency notices and communications and related university policies. Contact Rita Bergemann or Rachel Cahoon in the HMS Office of Research Administration with any questions.
  • Staying Informed: Continue to visit the University coronavirus webpage and the HMS coronavirus preparedness webpage for the latest information and links to resources. These websites will be updated regularly so check back often. Questions may arise for which we don’t yet have answers, but we’ll keep a running list and inform you when answers are available.
  • Working Remotely: Click here for HMS-specific information about working remotely, including information about getting started, connecting with others, accessing files and applications, and additional resources.
    • Remote equipment: Approved HMS equipment for working remotely—such as laptops, monitors and tablets—must be documented via the Remote Work Computer Equipment Form. Completing this form will trigger an email confirmation to you and your supervisor, which you can print and use as a permit as you move equipment past HMS security checkpoints.
    • Zoom video conferencing: Zoom video conferencing is available now for HMS faculty, staff and students, and can be used on computers or mobile devices. You do not need a Zoom account to join or attend a meeting. To host a meeting, click here to request a Zoom account and test it.
    • To Zoom or not to Zoom: Given the extraordinary additional demand anticipated on our technology platforms and our need to prioritize academic use, please refer to these basic guidelines for using Zoom sensibly, including reverting to a phone call when a video conference is not necessary.
    • IT support: For any IT support questions or concerns about working remotely, including assistance with your personal remote setup, please contact support.
       
  • Workplace Pay, Benefits and Policies: On March 10, Harvard announcedenhanced workplace policies that expand the guidelines for paid sick time for employees, as well as for family and dependent care.
    • Direct deposit: We strongly encourage all employees to enroll in direct deposit if they have not already done so, as the production and delivery of paper checks is likely to be disrupted in the future. To enroll in direct deposit through PeopleSoft Self-Service, see the direct deposit instructions and authorization form or visit the Central Payroll website.
    • Entering staff time: It is important that all employees, whether working from home or on campus, enter their time as they always have. For example, if you are caring for a sick family member, you would claim dependent-care sick time for those hours. Likewise, if you are taking a vacation or using a personal day, you would claim those hours accordingly.
    • I-9s and new employee onboarding: HMS Human Resources will have an HR representative available periodically to complete the Form I-9 requirements for both staff and monthly/temporary employees. All staff orientations, both for the University and Harvard Longwood Campus, will be conducted remotely.
    • Training and programming: All staff orientations, both for the University and Harvard Longwood Campus, will be conducted remotely. We are working to convert all Harvard Longwood training and programming to a remote format. 
    • Financial Assistance: HUECU is offering financial assistance to faculty, staff, and students in need. Visit the Faculty and Staff guidance page for more details.
    • Human Resources: For HR-related questions, please contact your local HR consultant.