Before Your First Day

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Timeline Checklist: Before Your First Day

Complete your new hire paperwork

The HR coordinator will be in touch with you to set up a time for you to come in prior to your start date to complete necessary paperwork. Please try to be available for this important appointment; attending will help to ensure that you get up and running on HMS systems as soon as possible.

Plan your commute

You probably made your way to your new office during the interviewing process, but now that you'll be coming here regularly it's a good time to check to make sure you've found the best way to get here.

Maps, Directions, and Commuting Assistance - Main Campus

Parking at the Main Campus

You will not be able to get an official parking pass until you have your Harvard ID. For your first few days of work, if you are planning on getting a parking pass, with the approval of your department it is possible to get temporary access to parking until you receive your Harvard ID #.

Maps, Directions, and Commuting Assistance - Off Quad Office

Learn About the Area

An interactive map of the Longwood Medical Area showing the locations of banks, pharmacies, restaurants, and other amenities is available at:

Get ready for New Employee Orientation and the Harvard Longwood Campus Community Event

At HMS, New Employee Orientation has two main components: a session in Cambridge that happens on Mondays from 9:00 a.m.- 12:30 p.m., and a Harvard Longwood Campus Community Event. The HR coordinator will provide you with information and details about registering for these events. Make sure that your manager is apprised of the dates you will be attending.

Talk with your manager

Communication is critical during this initial period. Make sure you know when, where, and to whom to report on your first day. If your scheduled start date changes from the one listed on your offer letter, please notify the HR coordinator immediately.

Find out when you'll get your first paycheck

Most HMS administrative and support staff are paid on a biweekly schedule. Click here for a biweekly paycheck calendar for 2014. It is color coded; the squares marked "$" are the payday for the pay period of the same color.



Transit Gallery


Members of the Harvard Longwood Campus community are invited to visit Gordon Hall's Transit Gallery to view a new exhibit of photography by James Hull.
Personal Propaganda: Reading Early Portraits / The Restoration Series 

In this solo exhibition James Hull draws on years of experience working in museums to connect his decade-long documentary photo project: "The Restoration Series.” These photographs depict conservation and repairs to famous artworks, alongside a collection of early photographic portraits from the 1870's and 1880's gathered from James’ own family archives. 

This exhibit will be on display from September 9th – October 27th

Contact Tania Rodriguez (



Performance Management


Planning/Goal Setting for FY16 is underway!  Resources and information can be found here

Contact Linda Miklas ( or Jennifer G. Ryan ( with any questions.