Performance Management

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ePerformance!

ePerformance, is the PeopleSoft system for recording and capturing annual Performance Management Data.

Department Administrators were able to choose from three form-types offered within ePerformance for the FY15 performance year (*ask your Department Administrator which form your department will be utilizing):

  1. Standard Form – This is the most complete form.  It provides separate sections for identifying specific goals (both results-based and professional development) and competencies, as well as optional sections for collecting feedback at year-end.  It is the most iterative, in that there is system-facilitated interaction between the staff member and manager at the beginning of the performance cycle (Planning/Goal Setting) as well as the end of the cycle (Assessment).
  2. Summary Form – This form is completed by the manager at the end of the performance cycle (Assessment).  It provides space for a specific narrative summary for goals completed (both results-based and professional development) and competencies demonstrated.
  3. Exception Form – This form is completed by the manager at the end of the performance cycle (Assessment).  It provides a single space for a narrative summary for overall performance.

Resources:  

Ratings Summary 

Competency Dictionary

Planning/Goal Setting Form for Summary and Exception Form Users

Self-paced Learning and Resources

FY15 Timeline:

September 30, 2014 - Goal Setting and Planning completed:

  • Standard Form users – Staff and managers will enter this information directly into PeopleSoft (Self-Service or Manager Self-Service>Performance Management>My Current or Team Current Documents).
  • Summary and Exception Form users – Staff and managers will capture FY15 goals in an electronic format that can be updated and referred to for the Assessment Phase in the spring of 2015.  Planning/Goal Setting Form for Summary and Exception Form Users (PDF)

January/February 2015 - Informal Interim Check-in Discussions completed (this is a useful way to discuss and implement any adjustments to goal content and/or goal dates).

May 31 through July 31, 2015Performance Assessments completed (timing will vary for some departments).

Winter Recess Time Reporting Q & A

Q.   When is Harvard’s 2014 Winter Recess?

A:   Winter Recess begins Wednesday December 24, 2014 and goes through Friday, January 2, 2015.  Normal hours of operations will resume on Monday, January 5, 2015.

 

Q:  Do I need to request any absences in PeopleSoft for Winter Recess if I am exempt from reporting hours weekly?

A:  No, you do not need to request any absences or enter anything in PeopleSoft.

 

Q:   I report my time weekly in PeopleSoft.  What do I report for Winter Recess?

A:   All Winter Recess time should be reported as Holiday (HOL).

  • Helpful hints:  You can use the Apply Schedule button for the week 12/24 -01/2 and just change the time type from Regular to Holiday.   You can report your time up to two weeks in advance, which now covers the recess period.

 

Q:   What if my job requires me to work one or more days during the Recess?

A:   The specifics can vary by the day or days you work.  Please refer to this grid for details for a day by day schedule of how to report time worked during the Recess.  If you have questions about a specific situation contact Chirelle Hitt (chirelle_hitt@hms.harvard.edu)
       or your HR Consultant.

 

Q:  I am a time approver and will be out of the office the day time needs to be approved.  What arrangements can I make?

A:  There are a couple of ways to do this:

  • You can approve time as soon as it is in the system.  Ask your staff to report their time early so you can approve it early as well.
  • Make arrangements with another approver or adjuster for your group to approve your staff’s time.
  • Contact Chirelle Hitt (2-3901 or chirelle_hitt@hms.harvard.edu) if no other backup is available.

 

Q:  When should all absences and timesheets be entered and approved in PeopleSoft for the 12/26 paycheck?

 

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