ePerformance, is the PeopleSoft system for recording and capturing annual Performance Management Data.
Department Administrators were able to choose from three form-types offered within ePerformance for the FY15 performance year (*ask your Department Administrator which form your department will be utilizing):
- Standard Form – This is the most complete form. It provides separate sections for identifying specific goals (both results-based and professional development) and competencies, as well as optional sections for collecting feedback at year-end. It is the most iterative, in that there is system-facilitated interaction between the staff member and manager at the beginning of the performance cycle (Planning/Goal Setting) as well as the end of the cycle (Assessment).
- Summary Form – This form is completed by the manager at the end of the performance cycle (Assessment). It provides space for a specific narrative summary for goals completed (both results-based and professional development) and competencies demonstrated.
- Exception Form – This form is completed by the manager at the end of the performance cycle (Assessment). It provides a single space for a narrative summary for overall performance.
September 30, 2014 - Goal Setting and Planning completed:
- Standard Form users – Staff and managers will enter this information directly into PeopleSoft (Self-Service or Manager Self-Service>Performance Management>My Current or Team Current Documents).
- Summary and Exception Form users – Staff and managers will capture FY15 goals in an electronic format that can be updated and referred to for the Assessment Phase in the spring of 2015. Planning/Goal Setting Form for Summary and Exception Form Users (PDF)
January/February 2015 - Informal Interim Check-in Discussions completed (this is a useful way to discuss and implement any adjustments to goal content and/or goal dates).
May 31 through July 31, 2015 – Performance Assessments completed (timing will vary for some departments).
Winter Recess Time Reporting Q & A
Q. When is Harvard’s 2014 Winter Recess?
A: Winter Recess begins Wednesday December 24, 2014 and goes through Friday, January 2, 2015. Normal hours of operations will resume on Monday, January 5, 2015.
Q: Do I need to request any absences in PeopleSoft for Winter Recess if I am exempt from reporting hours weekly?
A: No, you do not need to request any absences or enter anything in PeopleSoft.
Q: I report my time weekly in PeopleSoft. What do I report for Winter Recess?
A: All Winter Recess time should be reported as Holiday (HOL).
- Helpful hints: You can use the Apply Schedule button for the week 12/24 -01/2 and just change the time type from Regular to Holiday. You can report your time up to two weeks in advance, which now covers the recess period.
Q: What if my job requires me to work one or more days during the Recess?
A: The specifics can vary by the day or days you work. Please refer to this grid for details for a day by day schedule of how to report time worked during the Recess. If you have questions about a specific situation contact Chirelle Hitt (firstname.lastname@example.org)
or your HR Consultant.
Q: I am a time approver and will be out of the office the day time needs to be approved. What arrangements can I make?
A: There are a couple of ways to do this:
- You can approve time as soon as it is in the system. Ask your staff to report their time early so you can approve it early as well.
- Make arrangements with another approver or adjuster for your group to approve your staff’s time.
- Contact Chirelle Hitt (2-3901 or email@example.com) if no other backup is available.
Q: When should all absences and timesheets be entered and approved in PeopleSoft for the 12/26 paycheck?
- Report time & absences by 5:00 PM Wednesday, December 17th.
- Approve absences by 3:30 PM and approve timesheets by 5:00 PM Thursday, December 18th.
- Click here for the full Winter Recess Time and Absence Deadlines Calendar.
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