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Wellness and Self Care
BodyScapes: Harvard Medical School has a partnership with BodyScapes in the New Research Building, 77 Avenue Louis Pasteur. HMS/HSDM paid faculty, staff and postdocs receive a discounted rate. Your membership allows you to workout in any location including Brookline!
Health Insurance Plans - Membership Benefits
You may be eligible for an additional $150 fitness reimbursement from your health care provider. Harvard Pilgrim Health Care (HPHC) and Harvard University Group Health Plan (HUGHP) both offer a $150 fitness reimbursement to enrolled staff who have been a member of a qualifying health club for at least four consecutive months. To learn more, visit the HUGHP and HPHC websites.
Managing stress effectively and maintaining psychological resilience are key components of a balanced life. As a Harvard University faculty or staff member you have access to a variety of health and wellness resources that can help you stay positive and healthy year-round. HARVie has resources listed in areas of physical activity, massage and acupuncture, mindfulness meditation, social supports, healthy eating and rest, spirituality, and personal finances.
Harvard’s Employee Assistance Program (EAP)
Harvard’s Employee Assistance Program (EAP) offers free, confidential help for all Harvard paid faculty, staff, and postdocs and their household members. You can reach the EAP at 877-327-4278 any day, at any time for counseling, online resources, webinars and seminars to help with any personal, family, or work-related issue including information on writing a Will; preventative measures for Cancer, Stress, or Heart disease; smoking and tobacco cessation; seeking Child Care or Elder Care Housing; or investing to name a few. You and any member of your household can call the EAP for confidential consultation and referrals to experts near work or home.
Family Medical Leave and Flexible Work Arrangements
Harvard offers Family Medical Leave benefits for when one is faced with caring for yourself or a dependent. Our leave of absence administrator will provide you with customized plans based on your employment and situation. The Work/Life program manager can help you think through flexible workplace arrangements that will help meet your department needs with the schedule you are proposing. Managers and supervisors are not obligated to grant requests, and some units and jobs may not be suited to flexible schedules. Please contact your HR Consultant to talk through potential options that best meet your personal and department needs for the particular job you are currently in.
Violence At Home Or At Work
If you feel as though you are in danger there are professionals who can help you.
- At work: Harvard University Police Department (HUPD): 617-495-1212
- At work: Your HR Consultant: 617-432-2035
- At home: Harvard’s Employee Assistance Program (EAP): 1-877-327-4278
- Educational Seminars and other resources to gain skills and knowledge when involved with employees who are troubled or stressed.
Cancer Diagnosis has an impact at home and at work no matter if you or a family member receives a diagnosis. There are many resources to support individuals at any stage from preventative screenings through diagnosis and treatments.
- Health Care Provider: Speak with your PCP about treatments, clinical trial participation, and preventative screenings.
- American Cancer Society is another great resource for cancer screening guidelines.
- Harvard's Employee Assistance Program (EAP) has clinicians who specialize in supporting families with recent diagnosis. 1-877-327-4278
- EAP Articles on diagnosis, treatments, survivor stories, tests and more. (search on the word Cancer)
- General Information about participating in clinical trials
- Work/Life Educational Seminars hosts educational seminars to support employees on a range of topics including support for employees who are touched by cancer.
- Links to participating in clinical trials:
Winter Recess Time Reporting Q & A
Q. When is Harvard’s 2014 Winter Recess?
A: Winter Recess begins Wednesday December 24, 2014 and goes through Friday, January 2, 2015. Normal hours of operations will resume on Monday, January 5, 2015.
Q: Do I need to request any absences in PeopleSoft for Winter Recess if I am exempt from reporting hours weekly?
A: No, you do not need to request any absences or enter anything in PeopleSoft.
Q: I report my time weekly in PeopleSoft. What do I report for Winter Recess?
A: All Winter Recess time should be reported as Holiday (HOL).
- Helpful hints: You can use the Apply Schedule button for the week 12/24 -01/2 and just change the time type from Regular to Holiday. You can report your time up to two weeks in advance, which now covers the recess period.
Q: What if my job requires me to work one or more days during the Recess?
A: The specifics can vary by the day or days you work. Please refer to this grid for details for a day by day schedule of how to report time worked during the Recess. If you have questions about a specific situation contact Chirelle Hitt (email@example.com)
or your HR Consultant.
Q: I am a time approver and will be out of the office the day time needs to be approved. What arrangements can I make?
A: There are a couple of ways to do this:
- You can approve time as soon as it is in the system. Ask your staff to report their time early so you can approve it early as well.
- Make arrangements with another approver or adjuster for your group to approve your staff’s time.
- Contact Chirelle Hitt (2-3901 or firstname.lastname@example.org) if no other backup is available.
Q: When should all absences and timesheets be entered and approved in PeopleSoft for the 12/26 paycheck?
- Report time & absences by 5:00 PM Wednesday, December 17th.
- Approve absences by 3:30 PM and approve timesheets by 5:00 PM Thursday, December 18th.
- Click here for the full Winter Recess Time and Absence Deadlines Calendar.