Before Your First Day

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Getting Up to Speed: Before Your First Day

Complete your HireRight pre-employment screening

All HMS new hires will go through a pre-employment screening process -- in most cases it is a simple identity verification. For certain positions a criminal background and/or credit check are also required. The recruiter in the Human Resources office that interviewed you will initiate this check with HireRight, the outside vendor that handles pre-employment screenings for HMS. At that point you will receive an email similar to the following:

From:  HireRight Customer Support []

Subject:  Harvard University-Medical School Background Verification for NAME

To assist in completing Harvard University-Medical School's background verification process, please go to the website address listed below and enter the login information.  Once you have logged in, please complete and submit the information forms.

Our objective is to complete this process quickly.  Please make every effort to accurately provide all of the requested information.  An associate from HireRight, our background verification partner, may contact you for additional information during the verification process.  Please return HireRight's call or e-mail promptly to ensure that a fast and accurate verification may be completed.  If you have any questions in completing the forms, please contact HireRight customer service at (866) 521-6995 between Sunday 5 p.m. to Friday 9 p.m. Pacific Standard Time.

Following the instructions on this email promptly will help to ensure that your new hire paperwork is processed as quickly as possible.

Complete your new hire paperwork

The HR coordinator will be in touch with you to set up a time for you to come in prior to your start date to complete necessary paperwork. Please try to be available for this important appointment; attending will help to ensure that you get up and running on HMS systems as soon as possible.

Plan your commute

You probably made your way to your new office during the interviewing process, but now that you'll be coming here regularly it's a good time to check to make sure you've found the best way to get here.

Maps, Directions, and Commuting Assistance - Main Campus

Parking at the Main Campus

You will not be able to get an official parking pass until you have your Harvard ID. For your first few days of work, if you are planning on getting a parking pass, with the approval of your department it is possible to get temporary access to parking until you receive your Harvard ID #.

Maps, Directions, and Commuting Assistance - Off Quad Office

Learn About the Area

An interactive map of the Longwood Medical Area showing the locations of banks, pharmacies, restaurants, and other amenities is available at:

Get ready for New Employee Orientation

At HMS, New Employee Orientation has two main components: a session in Cambridge that happens on Mondays from 9:00 a.m.- 12:30 p.m., and a session at Harvard Medical School that occurs twice a month on Thursdays from 10:00 am - Noon. Both are mandatory; the HR coordinator will register you for these sessions and give you all the details. Keep your manager apprised of your New Employee Orientation schedule.

Talk with your manager

Communication is critical during this initial period. Make sure you know when, where, and to whom to report on your first day. If your scheduled start date changes from the one listed on your offer letter, please notify the employment coordinator immediately. Make sure that your manager is apprised of your New Employee Orientation Schedule.

Find out when you'll get your first paycheck

Most HMS administrative and support staff are paid on a biweekly schedule. Click here for a biweekly paycheck calendar for 2012. It is color coded; the squares marked "$" are the payday for the pay period of the same color.


Next: Within Your First Week

Transit Gallery News

Members of the Harvard Longwood Campus community are invited to visit Gordon Hall's Transit Gallery to view a new exhibit, Strange Surroundings, featuring the work of Resa Blatman. This exhibit will be on display April 30th through June 23rd.


Please join us for the Art & Science Talk – May 7, 2014, 4p-5p in Goldenson 122 with artist Resa Blatman, and scientists Dr, Aaron Bernstein and Dr. Richard Primack. Reception in the gallery immediately following.


In Resa Blatman’s work, her focus lies in current environmental issues, their effect on our landscape and natural resources, and how we perceive the changes in the environment.


Dr. Richard Primack’s research is focused on the impact of climate change on plants and animals, conservation biology, and the timing of leaf out and leaf senescence, rare plants and tropical forests.


Dr. Aaron Bernstein’s work examines the human health effects of global environmental changes, such as climate change and the loss of biodiversity, with the aim of promoting a deeper understanding of these subjects among students, educators, policy makers, and the public.


The Transit Gallery, located in Gordon Hall's lower level corridor, showcases professional artists in the Harvard and greater Boston communities whose works use, explore or are otherwise connected to the sciences.  To learn more about the Transit Gallery and its exhibits, please contact Tania Rodriguez at 432-3809 or via e-mail (