Forms Frequently Used

More... Share to Twitter Share to Facebook

A listing of forms and links for employees and managers:

Accident Report Form

Additional Pay Form - One Time Payments  Use this form to request additional payments (such as bonus, non-travel reimbursement).  After all approvals are secured, payments will be included in the next available paycheck.

Additional Pay Form - 3rd Party or Gifts Use this form when paying a 3rd party on behalf of a Harvard employee.

Additional Pay Form Non HMS/HSDM: Use this form when you need to pay someone at another Harvard school or unit other than Harvard Medical School or School of Dental Medicine. (Central Payroll serves all other tubs.)

Affirmative Action EEO Report: Use for first annual appointments or first appointments after a break in service of greater than two years. This form is not required for visiting appointments. REVISED March 2011

Direct Deposit Form: Complete and send in to HMS HR-Payroll (Gordon Hall #010) - NOT to Cambridge. Can also use PeopleSoft Self Service.

FNIF - Foreign National Information Form to provide tax information for a foreign vendor or a new hire that is not a U.S. Citizen or Permanent Resident.  Visit the HIO (Harvard Internationl Office) for additional information regarding classification and taxes. 

Health Insurance Marketplace Coverage Options and Your Health Coverage Form provides basic information about the new health insurance exchanges, as well as the health coverage options Harvard offers to benefits-eligible employees and their eligible dependents. These new health insurance exchanges—called the “Health Insurance Marketplace”—will open on October 1, 2013, and the health insurance coverage they offer will start on January 1, 2014.  Questions about the Exchanges can be directed to and/or Harvard Human Resources, Benefits by telephone at 617-496-4001 (Monday to Friday, 9 a.m. to 5 p.m.) or by email at  

I-9 Form  link to U.S. Citizenship and Immigration Services (USCIS)'s I-9 form.

Job Posting & Position Request From: Use this form to  1) post a replacement position, 2) post a replacement position with changes, or 3) to request a new position.  Completed forms should be sent to your Human Resources Consultant.

Job Reclassification Form:   This form isused for all reclassifications and promotions.After completing the form, send it yo your  Human Resources Consultant.

Use the W4 Federal Withholding Form to increase or decrease federal withholdings. Send the completed form to HMS Office of Human Resources-Payroll, 25 Shattuck St, #010, boston, MA 02115.  Can also use PeopleSoft Self Service.

Transit Gallery News

Members of the Harvard Longwood Campus community are invited to visit Gordon Hall's Transit Gallery to view a new exhibit, Strange Surroundings, featuring the work of Resa Blatman. This exhibit will be on display April 30th through June 23rd.


Please join us for the Art & Science Talk – May 7, 2014, 4p-5p in Goldenson 122 with artist Resa Blatman, and scientists Dr, Aaron Bernstein and Dr. Richard Primack. Reception in the gallery immediately following.


In Resa Blatman’s work, her focus lies in current environmental issues, their effect on our landscape and natural resources, and how we perceive the changes in the environment.


Dr. Richard Primack’s research is focused on the impact of climate change on plants and animals, conservation biology, and the timing of leaf out and leaf senescence, rare plants and tropical forests.


Dr. Aaron Bernstein’s work examines the human health effects of global environmental changes, such as climate change and the loss of biodiversity, with the aim of promoting a deeper understanding of these subjects among students, educators, policy makers, and the public.


The Transit Gallery, located in Gordon Hall's lower level corridor, showcases professional artists in the Harvard and greater Boston communities whose works use, explore or are otherwise connected to the sciences.  To learn more about the Transit Gallery and its exhibits, please contact Tania Rodriguez at 432-3809 or via e-mail (