Forms Frequently Used
A listing of forms and links for employees and managers:
Additional Pay Form - One Time Payments Use this form to request additional payments (such as bonus, non-travel reimbursement). After all approvals are secured, payments will be included in the next available paycheck.
Additional Pay Form - 3rd Party or Gifts Use this form when paying a 3rd party on behalf of a Harvard employee.
Additional Pay Form Non HMS/HSDM: Use this form when you need to pay someone at another Harvard school or unit other than Harvard Medical School or School of Dental Medicine. (Central Payroll serves all other tubs.)
Affirmative Action EEO Report: Use for first annual appointments or first appointments after a break in service of greater than two years. This form is not required for visiting appointments. REVISED March 2011
FNIF - Foreign National Information Form to provide tax information for a foreign vendor or a new hire that is not a U.S. Citizen or Permanent Resident. Visit the HIO (Harvard Internationl Office) for additional information regarding classification and taxes.
Health Insurance Marketplace Coverage Options and Your Health Coverage Form provides basic information about the new health insurance exchanges, as well as the health coverage options Harvard offers to benefits-eligible employees and their eligible dependents. These new health insurance exchanges—called the “Health Insurance Marketplace”—will open on October 1, 2013, and the health insurance coverage they offer will start on January 1, 2014. Questions about the Exchanges can be directed to healthcare.gov and/or Harvard Human Resources, Benefits by telephone at 617-496-4001 (Monday to Friday, 9 a.m. to 5 p.m.) or by email at firstname.lastname@example.org.
I-9 Form link to U.S. Citizenship and Immigration Services (USCIS)'s I-9 form.
Job Posting & Position Request From: Use this form to 1) post a replacement position, 2) post a replacement position with changes, or 3) to request a new position. Completed forms should be sent to your Human Resources Consultant.
Job Reclassification Form: This form isused for all reclassifications and promotions.After completing the form, send it yo your Human Resources Consultant.
Use the W4 Federal Withholding Form to increase or decrease federal withholdings. Send the completed form to HMS Office of Human Resources-Payroll, 25 Shattuck St, #010, boston, MA 02115. Can also use PeopleSoft Self Service.
Performance Management Reminders
ePerformance is LIVE! The best way to prepare for meaningful Assessment conversations in the spring is to invest in clear goal-setting now. The deadline for completing FY15 Goals is September 30th.
Departments using the ePerformance Standard From can enter goals directly into PeopleSoft.
Departments using the ePerformance Summary and Exception Forms can capture goals on the "Planning/Goal Setting Form" found here.
ePerformance training and resource information can be found here.
For departments in the process of completing FY14 PPR Assessments, the deadline for completion/submission was August 31st. While we have several departments with a 100% completion rate, the overall HMS completion rate for FY14 is hovering around 60%. Please finalize and submit your completed FY14 PPR Assessment documents at your earliest convenience.