Human Resources

Human Resources at Harvard Medical School

Jobs @ HMS

Welcome to the Harvard Medical School Human Resources website!

People are our greatest resource. HMS is the number one medical school in the country, and we attribute this to the remarkable people who teach, conduct research and work here. Our Human Resources mission is, first, to identify and hire individuals who reflect the values of this institution and who will be dedicated to the success of our efforts. Second, we strive to ensure that HMS employees view our office as a vital hub where they will find support and resources to help them be successful in their work.  The Office of Human Resources is conveniently located on the HMS campus in Gordon Hall.

If you are applying for a position here, we are delighted that you are considering HMS as the next step in your career. This site will enable you to create a profile and apply for a position that suits your experience and interests. You also can use it to explore the many benefits and resources we offer our employees.

If you are a current employee, we want you to know that we value the contributions you make each and every day. This site will provide you with direct access to benefits information, activities within our community, and resources that will help you find the best work life balance.

Whether you work at Harvard Medical School today or hope to work here someday, we want you to find this a stimulating environment, one that is both positive and respectful.

We invite your feedback on this website and also welcome any ideas you may have that will enrich your work environment and our community.

Julie M. Stanley
Chief Human Resources Officer

 

Winter Recess Time Reporting Q & A

Q.   When is Harvard’s 2014 Winter Recess?

A:   Winter Recess begins Wednesday December 24, 2014 and goes through Friday, January 2, 2015.  Normal hours of operations will resume on Monday, January 5, 2015.

 

Q:  Do I need to request any absences in PeopleSoft for Winter Recess if I am exempt from reporting hours weekly?

A:  No, you do not need to request any absences or enter anything in PeopleSoft.

 

Q:   I report my time weekly in PeopleSoft.  What do I report for Winter Recess?

A:   All Winter Recess time should be reported as Holiday (HOL).

  • Helpful hints:  You can use the Apply Schedule button for the week 12/24 -01/2 and just change the time type from Regular to Holiday.   You can report your time up to two weeks in advance, which now covers the recess period.

 

Q:   What if my job requires me to work one or more days during the Recess?

A:   The specifics can vary by the day or days you work.  Please refer to this grid for details for a day by day schedule of how to report time worked during the Recess.  If you have questions about a specific situation contact Chirelle Hitt (chirelle_hitt@hms.harvard.edu)
       or your HR Consultant.

 

Q:  I am a time approver and will be out of the office the day time needs to be approved.  What arrangements can I make?

A:  There are a couple of ways to do this:

  • You can approve time as soon as it is in the system.  Ask your staff to report their time early so you can approve it early as well.
  • Make arrangements with another approver or adjuster for your group to approve your staff’s time.
  • Contact Chirelle Hitt (2-3901 or chirelle_hitt@hms.harvard.edu) if no other backup is available.

 

Q:  When should all absences and timesheets be entered and approved in PeopleSoft for the 12/26 paycheck?