Service Centers

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Service Centers

Academic Service Centers are units within Harvard departments or centers that charge for goods or services that directly support the research or academic mission of the University and recover their costs through charges to internal and external users.  All academic service centers are expected to recover no more than the aggregate costs of their operations through charges to users. Academic service centers with operating expenses below $100,000 are exempt from this policy. Academic service centers must be able to demonstrate compliance with federal requirements, and cannot use fee structures that discriminate between federal and other funding sources.  The fee structure for internal Harvard customers can only be comprised of the costs associated with providing the service.

Subject Matter Experts

Grace Shin, Sr. Cost Analyst
(617) 998-6891; grace_shin@hms.harvard.edu

Nadège Volcy, Manager of Cost Analysis
(617) 998-6889; nadege_volcy@hms.harvard.edu

Policies (eCommons Log-in Required)

On behalf of the Cost Analysis Group and the University-wide Service Center Subcommittee, we are excited to announce that the Revised Academic Service Center Policy and Procedures Manual have been approved.  Some of the key changes to the Policy are:

  • Scope: Policy is limited to Academic Service Centers; central service units are excluded
  • Governance: Schools are responsible for review and approval of new service centers
  • Financial: The threshold for an Academic Service Center's surplus or deficit has been increased to 15% of annual operating expenses 

The Service Center Procedures Manual is a new document to accompany the recently revised and approved Academic Service Center Policy.  The Procedures Manual provides financial and administrative guidance for research staff working in, or overseeing, a service center.  In coordination with the University Research Administration Training Team (URATT),  a training is being developed on the revised policy and new procedures manual.  We anticipate sessions on the Cambridge and Longwood campuses  will be held in January.  The FAQ’s are still under development and should be completed this winter/spring. 

Forms (eCommons Log-in Required)

References (eCommons Log-in Required)

 

 

 

Our

Mission

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Harvard Medical School's Office of Finance

is responsible for the stewardship of the financial resources of the Faculty of Medicine. Its major activities include strategic financial planning, directing the School's budget to its highest priorities, maximizing indirect cost recovery, maximizing the benefit of donations to the School, and compliance with appropriate restrictions arising from accounting rules or donor intent.