Question and Answer Archive
Performance Planning and Review (PPR) forms are due on May 31. Information managers and employees need to know about the PPR process, from start to finish.
What is performance management?
Performance management is a three-phase process: planning, coaching/supporting and assessing. Each phase offers an opportunity for collaborative communication to support supervisors and staff members in their efforts to align expectations and accomplish shared goals. It is an essential component of every manager’s job. We call our performance management process PPR: Performance Planning and Review.
- Planning consists of goal setting, and typically occurs at the beginning of the performance cycle (June-September).
- Coaching/Supporting occurs both formally and informally throughout the performance cycle to help us all focus on completing the work outlined in our goals.
- Assessing occurs at the end of the performance cycle (PPR forms are due May 31st).
What is the purpose of performance management?
As we approach the close of the academic year, we have the opportunity to reflect on all that has been accomplished, both individually and collectively. An effective way to facilitate open conversations between managers and staff members across the HMS community is through the PPR process.
Where can I find the PPR forms?
You can find links to the PPR forms on the human resources webpage.
What is the process for submitting completed PPR forms?
Completed PPR forms are due to human resources by May 31, 2013. Managers should send completed PPR submissions to: PPR@hms.harvard.edu.
- Once the PPR is completed and signed, including an overall rating, the department administrator or supervisor can scan individual PPR forms to prepare them for submission to human resources.
When scanning each PPR, please apply the following naming convention:
Last Name, First Name
- When submitting the scanned PPR forms, please apply the following naming convention in the subject line: PPR – Department Name
How do I learn more about HMS’ Performance Planning and Review process?
Human resources is offering workshops for managers and staff who are interested in learning and/or refining skills in completing the PPR assessment process (see the table below for more information). To register for a workshop, click here.
|Managers||Tuesday, April 30||2:30-4:00 p.m.||Countway Library, Ballard Room|
|Managers||Thursday, May 9||10:30 a.m.-noon||Landmark, Finance Office Conference Room, Floor 2 West|
|Managers||Tuesday, May 14||10:30 a.m.-noon||Countway Library, Minot Room|
|Managers||Thursday, May 16||10:30 a.m.-noon||Landmark, Finance Office Conference Room, Floor 2 West|
|Staff||Wednesday, May 8||2:30-4:00 p.m.||Countway Library, Ballard Room|
|Staff||Thursday, May 9||9:00-10:30 a.m.||Landmark, Finance Office Conference Room, Floor 2 West|
|Staff||Thursday, May 16||9:00-10:30 a.m.||Landmark, Finance Office Conference Room, Floor 2 West|
||Wednesday, May 22||10:30 a.m.-noon||Countway Library, Minot Room|
What is the minimum timeframe for a staff member to be included in the PPR?
Staff who have been employed for at least six months (hired on or before December 1, 2012) should be included in the process. To assist with your planning, there is a report on the MARS HR Reports menu designed to identify staff that are currently active, on paid leave of absence or unpaid leave of absence, and that have been employed in the department for at least six months.
This report is available to MARS users who have access to secure job data. If you believe you should have access but do not, please contact Jennifer Galbraith Ryan at firstname.lastname@example.org.
Editor: Valerie Wencis
Assistant Editor: Katie DuBoff
Contributors: Shannon Patterson, Caitlin Portrie, Rob Dickson, Mark Avery, Linda Miklas, Tania Rodriguez, Susan Vomacka, Kasha Patel