As HMS Next gains momentum, we will keep you updated on all progress. Workstream recommendations are reviewed and approved by the Operations Management Group and other School leadership. Approved projects, currently being implemented, are summarized here.
Optimizing procurement services
Our community has identified the need for better management of purchasing goods and services as a key driver of future cost savings for the School. We anticipate that a more effective procurement process will result in significant cost savings to the School while streamlining the process for the community. To support this initiative, we are seeking an individual to serve as the director of strategic procurement at HMS. This individual will lead an office accountable for working with our community to develop procurement strategies that will ensure access to the goods and services we need to support our activities, and to establish and leverage existing relationships with suppliers that allow us to obtain the most competitive price for those goods we require.
Establishing a list of more cost effective standards for laptops, desktops, printers, and mobile devices will provide for significant cost savings across administrative and support functions. Fewer, more cost effective standards also allows HMS IT to provide a much higher level of service by streamlining procurement, setup, and delivery through the maintaining of an in-house inventory of hardware configured to these standards.
Online portal for printed materials
An online portal will simplify ordering branded print materials and will save money. An intuitive process makes it easy to access the HCOM Marketplace, where users can order business cards, letterhead and other printed materials that align with the HMS brand standards.
Use of the University FedEx tool currently offers efficiencies and savings for domestic shipping of paper and simple materials. At the same time, HMS is advocating for enhancements to the tool which will lead to significant savings when shipping overseas and shipping more specialized materials such as items requiring dry ice.
Evaluation of cleaning contract
An evaluation of the current level of contracted custodial services provided across the HMS campus was completed. The existing contract with an external vendor that supports HMS custodial services was reviewed and renegotiated resulting in a restructuring of services and reduced expense to HMS, without any change to the existing HMS custodial staffing levels.
Cleaning supply contract
In early 2013 HMS competitive bid the contract for supplies for custodial use. A new vendor was approved and a three-year contract that will generate cost savings was signed.